AGM Meeting

The Gap State High School Parents’ and Citizens’ Association AGM Meeting Agenda 14 March 2022 at 7:00pm The Gap State High School Library Meeting open: 7.05pm Attendees: Leigh Passfield, Erin Williams, Jenny Wang, Sally Bourne, Rachel Greig, Christiana Xu, Glenda Johnson, Janelle Grace, Kym Bierenbroodspot, Penni Davidson, Angela Windmill, Sara Hallstrom Munro, Andrea Nichols, Jacqui Edgar, Terri Bainbridge, David Nichols Apologies: Jo Cherriman, Gareth Cherriman, Ari Sizeland Welcome to members and introduction of any special visitors Adopt the Agenda Request General Business items for later discussion Request any items of general business that members or visitors wish to discuss later

Confirmation of the minutes of the last AGM meeting

2022.3A.1

View 2021 AGM Minutes (attached to email)

Motion: That the minutes of the 2021 AGM be accepted as a true record, with amendments to include nominations and seconds for the 2021 executive.

Moved: Penni Davidson

Seconded: Terri Bainbridge

Receipt and adoption of Association’s audited financial statement and Treasurer’s report (including all relevant subcommittees’ audited financial statements) View 2021 The Gap State High School P&C Association Audited Financial Statements (attached) View 2021 The Gap State High School P&C Association 2022 Budget (attached) View 2021 Annual Treasurer’s Report (attached)

The Gap State High School Parents’ and Citizens’ Association 2022 AGM Agenda 2 | P a g e TGSHS P&C Association 2022 AGM Minutes

2022.3A.2

2022.3A.3

2022.3A.4

2022.3A.5

Motion: “That the Treasurer’s Report (2021), the Audited Financial Statements (2021) be accepted”

Moved: Christiana Xu

Seconded: Andrea Nicholls

All accepted

Motion: The Budget (2022) be accepted.

Moved: Christiana Xu

Seconded: Terri Bainbridge

All accepted

Motion: That the auditor for 2022-23 be David Hoskinson

Moved: Leigh Passfield

Seconded: Jacqui Edgar

All accepted

Motion: That the insurance be paid when comes due.

Moved: Glenda Johnson

Seconded: Penni Davidson

 SHAPE Report  POPARTS Report  A4A Report  PEG Report See attached  Building Fund Report Presentation of President’s annual report View Annual President’s Report (attached to minutes) Receive applications for membership (to include renewal of existing membership and new membership) 2022.3A.6 Motion: “That the membership applications for 2022 be received” (see attached)

Moved: Erin Williams

Seconded: Terri Bainbridge

All accepted

The Gap State High School Parents’ and Citizens’ Association 2022 AGM Agenda 3 | P a g e TGSHS P&C Association 2022 AGM Minutes Elections of officers/executive committee

2022.3A.7

2022.3A.8

2022.3A.9

2022.3A.10

President Nomination: Leigh Passfield

Moved: Terri Bainbridge

Seconded: Kym Bierenbroodspot

Vice President Nomination: Erin Williams

Moved: Terri Bainbridge

Seconded: Jacqui Edgar

Nomination: David Nicholls

Moved: Angela Bishop

Seconded: Kym Bierenbroodspot

Treasurer Nomination: Christiana Xu

Moved: Rachel Greig

Seconded: Janelle Grace

Secretary Nomination: Rachel Grieg

Moved: Erin Williams

Seconded: Andrea Nicholls

The Gap State High School Parents’ and Citizens’ Association 2022 AGM Agenda 4 | P a g e TGSHS P&C Association 2022 AGM Minutes Change of bank signatories 2022.3A.11 Motion: “That the bank signatories are changed to the newly elected officers and the previous executive is retained as a signatory until these signatories can be organised.”

Motion: That Rachel Greig be added as signatory

Moved: Penni Davidson

Seconded:Glenda Johnson

Confirmation of continuing subcommittees of the association (including appointment of members of subcommittees)

2022.3A.12

SHAPE subcommittee executive: Chair: Dave Moran (until such time as a parent volunteers) Secretary: Donna Moran (until such time as a parent volunteers) POPARTS subcommittee executive: Chair: Erin Williams Secretary: Sally Davidson Disability/Learning Difficulties Parent Engagement Group (PEG) subcommittee:” Chair: Terri Bainbridge Secretary: Susan Mackasal A4A subcommittee executive: Chair: Jacqui Edgar The Building Fund sub-committee is endorsed as a sub- committee and that the P&C Executive fill the Building Fund sub-committee in respective positions.

Motion: “That the subcommittees be constituted as detailed above”.

Moved: Kym Bierenbroodspot

Seconded: Rachel Greig

All accepted

The Gap State High School Parents’ and Citizens’ Association 2022 AGM Agenda 5 | P a g e TGSHS P&C Association 2022 AGM Minutes Adoption of updated Student Protection Risk Management Strategy 2022.3A.13 Motion: “That the Student Protection Risk Management Strategy be amended to The Gap State High School and adopted.”

Moved: Terri Bainbridge

Seconded: Christiana Xu

All accepted Adoption of updated Constitution

2022.3A.14

Changes to 2022 constitution include:

• Any person refused membership at the AGM has right of

reply

• Petty cash is $1100
• Quorum for AGM is P&C Executive plus 1

Motion: That the Gap State High School P&C Constitution 2022 is accepted.

Moved: Terri Bainbridge

Seconded: Kym Bierenbroodspot

All accepted

Meeting closed at 7.50pm

NEXT MEETING: 13 March 2023, 7:00pm. Venue: The School Library