General Meeting

General Meeting Minutes 9 May at 7:00pm Library Meeting open: 7:02pm Attendees: Rachel Greig, Leigh Passfield, Erin Williams, Christiana Xu, Janelle Grace, Glenda Johnson, Kym Bierenbroodspot, David Nichols, Anne McLachlan, Terri Bainbridge, Ryan Davis, Clare Tarlington, Julie Edwards Guests: Matt Smith, Carolyn Speers, Emma Cullen Apologies: Penni Davidson, Angela Windmill Presentation: Wellness Hub #1

Confirmation of the minutes of the previous general meeting

Motion:

Moved:

Seconded:

That the minutes of the previous meeting be accepted Kym Bierenbroodspot Glenda Johnson

Business arising from the minutes of the previous general meeting

Order submitted by the Uniform Shop for stock (approval given last meeting)

• Caps - $2400
• Blouses Junior - $13500
• Blouse Senior - $9900
• Skirts - $11500
• Skorts - $3300
• Ties Senior - $2200
• Ties Junior - $2600

TOTAL: $45400

Treasurer’s Report

Treasurer’s Report

P&L for all Business Units (April) P&L for all Business Units YTD (4 months) P&L Tuckshop (April) Tuckshop will continue to build its income. Term 1 was very disrupted with a delayed start, flooding and covid.

The Gap State High School Parents’ and Citizens’ Association

Motion:

Moved:

Seconded:

Christiana requested that we put promote the Building Fund further – our income from that is low compared to previous years. Proposed addition to the newsletter.

That the Treasurer’s report be accepted Christiana Xu Erin Williams All approved

Principal’s Report - Anne McLauchlan

Anne tabled the school’s new Strategic Plan brochure.

‘Cuppa with leadership team’ – the first is this Thursday 12 May.

Open to all but some may be more relevant than others, however all are most welcome.

Connection items/pieces from the school include:

• Open Day – this went really well with lots of positive feedback.

It was great to be able to open up the school and have it showcased to the community.

• JI Building – near completion – internally pretty close to being

done but struggling to get concreters for outside of the building

• due to be completed in the first week of June.
• Staff changes – there are a number of staff changes that

include leave and transfers. There were a lot of classes in the hall last Friday because of staff – each week is variable at the moment depending on who is sick etc.

Wellbeing Hub Talk – see powerpoint attached P&C Executive Meeting summary Nil summary

Correspondence received since the previous general meeting, inward and outward

• Uniform - Girls' blouse – email from parent flagging that the

white material in is significantly different to the ones they purchased at the start of 2020. The material is thinner (more see-through!), and also may have a higher synthetic content or different composition as it irritates their child’s dermatitis (where the other shirts do not). Have forwarded on the email to Angela in the uniform shop with an update at the next P&C meeting.

• Email from a prospective parent regarding our Tula Concert

on 6 May – could they attend and if so, what were the details.

This was forwarded to Monique McMullan for reply.

• Notification of Entertainment Book order – Rachel to follow

this up.

• P&C Conference emails – Student Performers (passed on to

Monique for possible student opportunity), P&C of the Year Awards, Conference Registration, Premier’s Reading Challenge, P&C Qld Booking Service, P&C Day on 20 May, POP Training

• P&C Qld – Notice of Extraordinary General Meeting – Motion

to remove a director – Margaret Leary Response

• Containers for Change donations
• Student Resource Scheme reconciliation of income and

expenses for tabling and minuting.

Business arising from the correspondence – 5 min

• Student Resource Scheme – brief overview of SRS and tabled
• Leigh to speak to email about girl’s blouse quality.

President’s Report – Leigh Passfield President

Motion:

Moved:

Seconded:

Tuckshop renovation has started (last day of last term) - we managed to get the money to complete all renovations. It will continue over the holidays and be ready in term 3 - hoping for supply of fridges and all appliances to come through given some delays.

A huge thank you to the fabulous Teresa who made the move up to the hall so smooth!

Traffic Management – Leigh was part of a meeting at State Parliament – still work to be done regarding safety. Jonty Bush has helped progress this and has spoken with the Department of Main Roads. It was noted that in some of the LNP member’s election campaign document he was proposing money for road safety in this area.

A huge thank you to all those who helped at the BBQ on the Open Night. It was a great way to show parents our school.

Functions Coordinator appointed – starts next week.

Parent Teacher Night had a really great feel with lots of parents there. Displaying a wonderful collaborative approach by parents and teachers to supporting our young people.

Leigh proposed that we provided $200 to fund snacks for the Year 12 parent information evening.

Uniform compliance (see general business) That the P&C donate $200 for the Year 12 Parent Information Evening – Week 5 (Wednesday) Erin Williams Glenda Johnson

Subcommittee Report - Activities 4 Activities

Nil

Subcommittee Report – PoPArts

Next meeting tomorrow night at 7.30 in N Block

The senior and intermediate instrumental students had a great music camp despite covid cases on the last day Tula postponed due to reduced number after camp – date to be confirmed PoPArts will be running more events throughout the year and all are welcome to volunteers for bar and food, we would welcome it!

Subcommittee Report – SHAPE

Nil

Subcommittee Report – Student Support Parent Group (formerly PEG)

Motion: Moved Seconded All approved Motion Moved Seconded Student Support Parent Group Report Met last Thursday of the month – 28 April – 20 ppl – subjects for up coming meetings - Year 13, anxiety, senior subject selection That we accept the name change of PEG to Student Support Parent Group Terri Bainbridge Kym Bierenbroodspot That all subcommittee reports be accepted Erin Williams Terri Bainbridge Business Unit Reports Uniform Shop Report Motion Moved Tuckshop

• Massive supply issue – Mission Wraps, ham and cheese –

lots of varied and different items. This will be monitored and an update given at the next P&C meeting

• Teresa has done a great job changing menus to help

compensate for the supply challenges.

• Working on training all people on producing good quality

coffee

• Teresa is also investigating the cost of sustainable packaging
• working with environmental group

That all business unit reports are accepted

Seconded Glenda Johnson Terri Bainbridge

General Business

Moved Seconded Carried New membership applications – Ryan Davis, Adele Urry Kym Bierenbroodspot Glenda Johnson Drag Queen Bingo We currently have $1000 worth of board games, $100 one body studio voucher and a magnum of wine along with several other donations of alcohol and a Gap Health and Racquet donation.

Looking for more donations Terri will approach Dan Murphys for donations Also approach - Jonty Bush for a hamper, Julian Simmonds and Steve Toomey The Gap State school is able to lend us 10 buckets for bottles of wine.

Leigh is working on putting together information and a link to send out to people regarding ordering.

Slushy cocktail making help David, Penni, Christiana are happy to help on the night This is an over 18+ event School Sponsorship (hold over until the next meeting) - local businesses will be approached about how sponsorship from business is mutually beneficial Uniform compliance and policy There was discussion around time spent on educating students about the school uniform verses classroom time. Anne mentioned that the assemblies that were held at the beginning of Term 2 that have sparked these discussions again in fact addressed a lot more than uniforms including sleep hygiene, evacuation protocols, school values and expectations, bus/safety and more.

The school has been very mindful this year of student wellbeing and in Term 1 their focus was on getting students back to school and getting them learning! They deliberately did not focus on addressing unforms or anything else. They just wanted students back and settled. However, there was quite a bit of negative community feedback and complaints to the school. It was decided that Term 2 would be ‘Term 2 Take 2’ focused on building cohesion and getting

back on track with all elements of school life, not to the exclusion of learning/education.

There was also discussion around inclusion and evidence-based approaches to uniforms. Julie Edwards referenced a NZ study regarding what impact uniforms had on learning and how there was no evidence in this study to link the two. She also mentioned the negative affect the enforcement has had on her children. She does not feel it has been helpful or productive.

Janelle Grace indicated that while she has no issues with the current uniform policy as it relates to clothing items she questioned how strict the policy was regarding accessories (eg. nail polish, jewellery, tights) indicating that after reviewing a Queensland Police Service Policy found online that TGSHS policy was stricter/gave less leeway.

Janelle queried whether given we are dealing with teenagers and adolescence is a time of individuation/finding their own identity whether we could allow greater leeway with non-clothing choices to allow greater individual expression and questioning whether this might encourage greater compliance with uniform policy.

Anne gave a helpful snapshot on the history of the uniform and highlighted that it had been a long time between reviews prior to her appointment as Principal and it was not fit for purpose when she joined TGSHS. However, there was a full (12mth) review done in 2018 where both parents and students were extensively consulted and were asked to vote on elements of the unform. The school has made progress with providing a wearable uniform.

She encourages both students (and parents) to see that they are part of something bigger, part of a community.

Anne also spoke to the issue raised about there being a prayer done at the school’s ANZAC Day Service. She explained that traditionally the school Chaplain has done a 5min piece (which is not allowed to be religious) at the service and in lieu of that this year they asked the school’s neighbouring church minster, in good faith, to do it. Short of scripting it very specifically that happened was not within her control.

Meeting closed - 9.20pm

NEXT MEETING: 13 June 2022, 7:00pm, Venue: Library

Signed: Rachel Greig (Secretary) Date: Signed: Leigh Passfield (President) Date: