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The Gap SHS P&C - Supporting Your Students

Privacy Policy

Last updated: 3 March 2019

The Gap SHS P&C (“us”, “we”, or “our”) operates the The Gap SHS P&C website (the “Service”).

This page informs you of our policies regarding the collection, use and disclosure of Personal Information when you use our Service.

We will not use or share your information with anyone except as described in this Privacy Policy.

We use your Personal Information for providing and improving the Service. By using the Service, you agree to the collection and use of information in accordance with this policy.

Blue Card and membership information

Added 18 September 2026. This section supplements the policy below and governs where the two differ.

If you apply for P&C membership or volunteer with us, we collect more than the list further down this page. We ask for the basis of your eligibility — a parent or guardian of an enrolled student, a member of staff, or otherwise — and, where a Blue Card or Exemption Card is required, its number and expiry date. A parent or guardian of an enrolled student is not required to provide a card.

  • We ask for your Blue Card or Exemption Card number to confirm you are eligible to volunteer with the P&C.
  • The number itself is not stored. It is converted to a one-way value that cannot be turned back into the number, and only that value is kept — so it can be matched again, but not read.
  • The card's expiry date is stored, so the P&C knows when a clearance needs renewing.
  • Only P&C officers who have been granted the compliance role can see your card status. Every time one of them looks at it, that is recorded in a log that cannot be edited or erased.
  • Your card status and expiry date are cleared 12 months after the card expires. Because the number itself was never stored, that removal cannot be reversed.
  • To ask what is held about you, correct it, or have it removed, contact the P&C registrar.

This is the same notice shown beside the field where the number is entered, so what you agree to and what is published here cannot differ. The version recorded against your agreement is draft-2026-09-18.2.

Please do not email photographs of your card. Enter the number in the form instead. A number entered in the form is converted to a one-way value immediately and never stored in readable form, whereas an emailed photograph sits in a shared mailbox indefinitely.

Blue Card information is held separately from the uniform shop, in its own database with its own credentials, and the uniform shop cannot read it.

To ask what is held about you, to correct it, or to have it removed, contact the P&C at our contact page.

Information Collection And Use

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information (“Personal Information”) may include, but is not limited to:

  • Name
  • Email address
  • Telephone number
  • Address

Log Data

We collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.

Cookies

Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.

We use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Service Providers

We may employ third party companies and individuals to facilitate our Service, to provide the Service on our behalf, to perform Service-related services or to assist us in analysing how our Service is used.

These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Security

The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

Links To Other Sites

Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children’s Privacy

Our Service does not address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with Personal Information, please contact us. If we discover that a child under 18 has provided us with Personal Information, we will delete such information from our servers immediately.

Compliance With Laws

We will disclose your Personal Information where required to do so by law or subpoena.

Changes To This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please get in touch via the Contact page.