General Meeting

General Meeting Agenda 21 February at 7:00pm Library Meeting open: 7:00pm Attendees: Leigh Passfield, Erin Williams, Brendan Mears, Yay Wang, Sally Bourne, Rebecca Oliver, Rachel Greig, Christiana Xu, Glenda Johnson, Angela Windmill, Mandy Hollins, Marinda Faughst, Ariana Halberstater, Janelle Grace, Kym Bierenbroodspot Guests: Robyn Buchanan-Hodgson, Deputy Principal, Anne McLauchlan Apologies: David Nicholls, Terri Bainbridge Presentation: Brand and school culture

Confirmation of the minutes of the previous general meeting

Motion:

Moved:

Seconded:

That the minutes of the previous meeting be accepted Rachel Greig Kym Bierenbroodspot

Business arising from the minutes of the previous general meeting

None

Treasurer’s Report

Motion:

Moved:

Seconded:

All approved See attached.

That the treasurer’s report be accepted Christiana Xu Glenda Johnson

Principal’s Report - Anne McLauchlan

• Uniforms and appearance of the school from surrounding community

have been criticised consistently from the beginning of the school year – what, as the school community, can we do to address this?

• Roll calls have been hard to do, continued lateness has been a

problem

• Open to feedback on what you would like to hear about presented at

P&C meetings – survey through school newsletter Connection Survey (office.com)

• Running parent sessions on Thursday mornings in A block – cuppa

with school leadership team

• School TV – new communication portal SchoolTV (eq.edu.au)

The Gap State High School Parents’ and Citizens’ Association

• Well being Hubs 1 & 2 – physical well being sites in school
• Brand new role – diverse learning coordinator to assist in diverse

learning abilities

• 2.6 guidance officers in school
• Looking for GP to fill school GP role
• School based youth health nurse
• School based speech pathologist 1.5 days each week
• Shortage of chaplains – current vacant position in school
• Hunter, the school dog is based in Hub No. 2
• Defence services mentor for families and students in the defence

services – able to make appointments online

• Parents are able to contact their head of year or the support services

to make an appointment to discuss their child

• Timetable changes reflect expanding school and need to offer

broader range of subjects, and ability to staff all classes. This means some classes may require changes of teachers after the start of school or during the two senior years. This is especially so this year with a very peculiar start to the year, where the department of education has struggled to count the number of students actually attending, and therefore staff allocated to the school

• Estimated completion date for new building is April 2022
• The school is collecting P&C event photos for an album, so please

send in any you are happy to share P&C Executive Meeting summary Motion Moved Seconded

Correspondence received since the previous general meeting, inward and outward

Motion: Moved Seconded All approved

1. Student Resource Scheme – Judy Ives

Artist in Residence Program – Part B elective fee of $140 per student for 7 week course with David Nixon Rachel Greig Glenda Johnson

2. TGSHS Code of Conduct (attached) to be signed off at AGM

President’s Report – Leigh Passfield President

• Next meeting is AGM, looking for new
• P&C secretary
• P&C Vice President
• SHAPE chair
• A4A chair
• SWAG chair
• Tuckshop refurbishment is currently slated to be completed in June

2022

• Uniform shop special mention – stock levels have survived supply

issues due to Angela’s good planning

• Café is under full management of Catering Manager
• Overall financial performance for 2021 was above targeted budget

Motion:

Moved:

Seconded:

All approved

Motion: All approved Suggestion

• Budget is currently being worked on for 2022 to present at AGM

That a person is employed by the school at a cost of $25,000 from P&C funds to work with P&C and school to help run activities both Check in 6 months time to see progress and synchronicity Kym Bierenbroodspot Janelle Grace Drag Queen bingo night run in the JA Robertson Hall that P&C runs bar, food and raffle for over 18s in May That the P&C write to the Department of Education to ask for them to contact media outlets to outline the problem for news publications and programs to target schools for sensational stories is detracting from the ability to run policies in school and allow confidentiality and privacy for parents and staff.

Subcommittee Report - Activities 4 Activities

Year 7 getting to know you night – 11 March Year 7 Parent Welcome Gathering Tickets, Q Building TGSHS Atrium, The Gap | TryBooking Australia

Subcommittee Report – POPARTS

Looking for volunteers for all events to help run bar and food – dates will be discussed at PoPArts meetings. 1st meeting of 2022 via Zoom on 24/2/22 https://us02web.zoom.us/j/88077380590?pwd=aVNpUzdySnA0SGs4WWJkenRFaGFzZz09

Subcommittee Report – SHAPE

Subcommittee Report - PEG

Next PEG meeting 10th March Business Unit Reports Motion Moved Seconded All approved Uniform Shop See attached

• Stationery sales were good, and commission payment will be in next

month

• Reversible hat sales are doing well

Request approval for $15,000

• Zip up jackets
• Girls trousers
• Tracksuit pants

Angela Rachel Greig Tuckshop

• Menu changes continue, better quality of food
• Testings and accepting feedback for menu changes and price

changes

General Business

Motion Moved Seconded

• Change agenda to put Business Units first
• Need to send out Building Fund notice out to members for approval

by AGM Change meeting finish to 8.45pm Leigh Passfield Kym Bierenbroodspot

Meeting close 8.45pm

NEXT MEETING: AGM 14 March 2022, 7:00pm, Venue: Library

Signed: Erin Williams (Secretary) Date: Signed: Leigh Passfield (President) Date: