General Meeting

General Meeting Agenda 14 September at 7:00pm Library Meeting opened: 7:02pm Attendees: as per attendance book Apologies: Rachel Grieg, Andy Grace, Christina Secretary, Allan Jones, Janelle Grace

Confirmation of the minutes of the previous general meeting

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Teresa

Seconded: Terri

Link to August 2020 minutes August minutes published for online viewing.

Business arising from the minutes of the previous general meeting

1. New policies & comments

• PnC members have to 25 Sept to

make a comment and then 12 Oct to present in final form. Send to Secretary.

Treasurer’s Report

Motion: That the

Treasurers report be

accepted

Moved: Greg

Seconded:Kym B

All in favour: carried View report here

• There is $170K net profit at end of

August 2020.

• Looking good financially
• Cash boost of $27k for August 2020
• $72k given to school handed over

The Gap State High School Parents’ and Citizens’ Association

Principal’s Report - Anne McLauchlan

The Principal’s report to be presented at the meeting.

Main Points – Refer to handout Principal Report #5 in secretary folder.

.

• Yr 11 and 12 all in exam block or

mock block

• International students program in

decline. Lost 13 students this year to date.

• Assemblies being done by zoom still.
• New Honours program for Yr 8 into Yr

9 for 2021 and information released in this handout.

• Grandparents Day being planned
• Penni mentioned Office of ESafety for

resources around bullying, harm, suicide.

• Anne presented a budget (hard copy

in folder) P&C Executive Meeting summary Leigh to present

• Blue Card Register from 1 Sept is

now updated by Glenda bookkeeper.

• IT to managed externally still moving

forward. David is getting quotes at the moment.

• Gaming Grant submitted by Christina.
• Tuckshop review still being done by

David and Andy.

5min

Correspondence received since the previous general meeting, inward and outward

A register of correspondence is provided here.

Incoming 3 Sept 2020 – PnC Qld Cash Boost info 1 Sept 2020 – CMS solutions re new wage rates 1 Sept 2020 – Honeywell – another tree to be removed 9 Sept 2020 – Judy Ives Bus Manager of TGSHS re PnC spending for the school

Outgoing 27 Aug 2020 – Kate Jones from President re new Admin building – see link 26 Aug 2020 – Edsco student book packs 25 Aug 2020 – Tammie Rankin re Disability Standards for Education

Business arising from the correspondence – 5 min

Motion: That the Correspondence be accepted

Moved: KymB

Seconded: Penni

All in favour: carried

1. Cash boost

2. Tree removed to be approved by the

pnc

3. PnC suggested spending list for the

school

4. Kate Jones - resigning – ramifications

for Admin building

• Presented in

Treasurers report

• Leigh to send

proposal to all parties due to Kate Jones resigning

President’s Report – Leigh Passfield President

Motion: That the PNC present $5K to go to the Yr 12 Graduation

Moved: Ingrid

Seconded: Terri

All accepted: carried

Motion: That the

President’s report be

accepted

Moved: Kym

Seconded: Erin

All accepted: carried Presented at the meeting

• PnC to donate $5K to the yr 12

Graduation for 2020. Note that it is a more expensive year to have the graduation due to venues being closed.

• PnC Businesses suffering due to yr

11 and 12 off school due to exams.

• Leigh working with PnC Qld working

on reworking the Constitution.

• Raffle of a car for 2021 Think Big -

Leigh is trying to find a supplier.

• Terri suggested creating a calender

for fund raising for the PnC.

5-10min

Subcommittee Report – PEG

See link

• 13 attended at their last meeting.
• Communication between case

managers and classroom teachers is the biggest issue.

5min Proposing to Anne that as soon as teachers pick up things, to tell parents as soon as possible so actions can be taken.

Subcommittee Report – POPARTS

See link

• Thermomix raffle has started. Sold

115 tickets already out of 350

• Bunnings BBQ – Keperra – POP arts

are on the list

• Helping with live streaming for 16 oct

concert as no adults allowed with kids in the one space indoors.

• Looking at more fund raising for next

term.

.5min

Subcommittee Report – SHAPE

See link

• Duffle bags selling through the

uniform shop

• Painting the bleachers by yr 12

Captains is progressing.

5min Business Unit Reports Move that the Business Reports be Accepted

Moved: Teresa

Seconded:Terri

All in favour: carried Tuckshop – see link

Motion: Improve security for the Tuckshop to the value of up to $250.

All in favour: Yes Uniform Shop – see link Question – very low stock of black shirts for performance – Leigh to chase up at Lowes.

Café/Coffee Shop – see link 15min at 5min each Uniform Working Group (UWG) Update This section is to be deleted moving forward as no longer active.

Subcommittee – Activities 4 Activities See link

• Leigh working to start presentation for

the Yr 7 parents night for 2021.

5 min Facilities & Grounds Working Group (FGWG)

General Business

1. Chaplains report – see link

2. Yr 12 Formal – Dot asked if they

needed some support.

3. Graduation – Kym asked if live

streaming will happen for this. David’s Live Streaming to be used. Anne working with legal team to see if they can record these events but at this stage, parents can watch from home via a link.

Meeting closed at 8.23pm

NEXT MEETING: Monday 12 October 2020, 7:00pm, Venue: Library

Signed: Ingrid Dimock (Secretary) Date: 14/09/2020 Signed: Leigh Passfield (President) Date: