General Meeting

General Meeting Agenda 10 August at 7:00pm TGSHS Library Meeting opened: 7:00pm Attendees: as per attendance book covid sheets Apologies: Becky Khan, Brie Blackmur, Fiona Judd, Rachel Grieg

Confirmation of the minutes of the previous general meeting

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Kym Bierenbrot

Seconded: Penni

Davidson All accepted Link to July 2020 minutes July minutes published for online viewing.

Business arising from the minutes of the previous general meeting

None

Treasurer’s Report

Motion: That the

Treasurer’s report be

accepted as a true and accurate record.

Moved: Ingrid Dimock

Seconded: Terri

Bainbridge All accepted View report here – Year to date profit of $90 442.38

Principal’s Report - Anne McLauchlan

The Principal’s report presented at the meeting. The Gap State High School Parents’ and Citizens’ Association

Handout given out – in meeting folder

• Summary: Attendance of 90.8% as at 2

Aug.

• Working parties have been established –

TPACK, GAP time, House Structure, Indigenous team

• 2020 Strategic Work
• Coaching and academic tracking is

important

• The New Honours Program – ends at end

of 2021, its more about a program not about a class.

• Academic outcomes for sem 1
• Team Pulse Benchmarking

Question re timetable: Timetable and timings will remain in 2021 and then modification after that once investigation takes place.

Steve Kenway spoke - Thank you to Anne and the staff for all of your hard work - all clapped” P&C Executive Meeting summary

• Andy presented - TGSHS constitution

governs all that we do. There are grey areas around inferring intent. As it stands, we are wrapped up in red tape. The exec has brought in corporate governance n user friendly terms to give us operating norms.

• We have presented a series of

updated/new policies

• Confidentiality policy
• Meeting expectations – no more than

90min. Agenda and reports out minimum 3 days before the meeting with working links.

• Code of Conduct refreshed to protect

against bullying and harassment

• Membership Policy update around how to

apply. Lots was vague and open to abuse.

• Members Responsibilities Policy- created

and lists what members are expected to understand around how the pnc works.

• Meeting Expectations – eating a meal in a

meeting was included as unacceptable & will stay in policy.

• Confidentiality Code was only ever just for

the pnc exec and not asking to be signed by members.

• Bullying and Harassment Policy - wrong

one sent out. Will send the correct one next week.

• Members who are excluded from another

pnc cannot become a member of our pnc.

We have the right to ask and then we can have another discussion if warranted.

• Membership Policy – the person needs to

be in the meeting when accepted.

• Greg asked – can we have more time to

review? See action.

• Tony N – had some issues with code of

conduct. Has set up a meeting with Andy & Dave.

• Tree removal – Report by arborists around

trees in the school. Motion in Presidents report

• Meeting with Kate Jones 7 Aug –

discussed E block conversion to new classrooms and not demountables.

• Requested funding for admin block refurb.
• She could not get involved with local

issues but acknowledges pnc qld needs to look at the way & memberships as well as PandC Qld support of Pnc’s.

• Tuckshop - looking at figures to make

improvements. Eg sports day cancelled and did double regular revenue.

Latest version to be resent. Check with Dave Review due for comments by Monday 7pm 17 th Aug. Then exec to assess & send back out to be then read & accepted at next meeting.

Correspondence received since the previous general meeting, inward and outward

A register of correspondence is provided here Inward: Tammi Rankin Scott Spence

Outgoing Correspondence

• Grace Grace
• Non acceptance letter to Scott Spence

sent July & 10 Aug.

• NZ membership application rejected
• Thank you certificate sent to Brisbane

Bread Company from café

Business arising from the correspondence – 5 min

Motion: That the Executive to not respond to Scott Spence correspondence unless there is a legal responsibility to do so.

Moved: Steve Kenway

Seconded: Tony Narby

Scott Spence letter received 10 Aug commenting on the policies. Sent to all pnc members emails privately. Members showed discomfort at the breach of privacy.

Individual pnc members can respond if they feel it is needed.

President’s Report – Leigh Passfield President

• Pnc is running well. We are getting

Policies in place.

• Working on covid restrictions with all

school businesses

• Feedback from zoom meetings for teacher

interviews – later in day was better

• New policies to have confidential for

members only to be put on all documents.

Action 5-10min Dave & Andy to include ‘confidential – for PNC members only’ to be put on all pages of new policies.

Subcommittee Report - PEG

No report as of 6 Aug - 5min

Subcommittee Report – POPARTS

See link –

• Investigating online steaming possibilities
• Fundraising for a thermomix raffle for term

5min

Subcommittee Report – SHAPE

See link –

• Limited opportunities to fundraise due to

covid.

• Painting of bleachers on the oval

5min

Business Unit Reports

Motion: To change the girls shorts to a version with no cuffs.

Moved: Andy

Seconded: Greg

All accepted

Motion: Uniform shop to trade Mon to Thurs with exception of on Fridays where if an appt is needed, the shop can accommodate and so to Go back to a 4 day a week uniform shop.

Moved: Dot

Seconded: Greg

All accepted

Motion: Monthly reports of the business reports be accepted.

Move: Dave

Seconded: Andy

All accepted

1. Tuckshop – see link

• sports day created revenue of

$3000. Andy is working with the tuckshop on improvements.

2. Uniform Shop – see link

• Girls shorts issue: cuffs to be

reviewed.

• Shop opening hours currently 5

days 7-9am

• Tony said: Could there be an

opportunity to pick up Hilder Rd SS uniform shop? Possible online ordering opportunity for our school & to offer drop offs to Hilder RdSS.

3. Café/Coffee Shop – see link

• extended its days to 5 days.
• Dot said: Suggested BLT for the

menu and that there is pilfering.

Paula is aware & is to ban those kids. T

• Teachers on the door are arriving a

bit late or not at all. Anne to investigate.

Are we still looking at a survey monkey to get feedback re tuckshop from students?

Who can explore this? Leigh to explore Uniform Working Group (UWG) Update Subcommittee - Activities 4 Activities

Motion: Make A4A a subcommittee.

Moved: David

Seconded: Steve

All accepted except for Andrea See link from July

• 22 activities offered over the past 3 yrs
• Looking for new people to step up as

Steve will be leaving at the end of the year.

• Yr 7 welcome event needs to be planned

for 2021 5 min

Motion: Approval for the a4a budget submitted in July to be endorsed.

Moved:; Steve

Seconded Andrea All accepted

Motion: Extend the meeting by 10min

Moved: Penni

Seconded: Greg

All accepted

• Chair of the A4A committee is Steve

Kenway

• Treasurer & Secretary is Dave

Facilities & Grounds Working Group (FGWG)

General Business

Motion: Tree report is accepted and exec can sign off on tree removal and stump grinding

Moved: Teresa Terri

Seconded: Dave

All accepted

Motion: Scott Spence’s application for this month and any month in 2020 is rejected.

Moved: Steve K

Seconded: Dave

All accepted

1. Grant from Dept of Justice - re email from

parent: send an email back to ask if she can do it.

Sec to send email back asking if she can do it.

Sec sent rejection letter email to Scott 10 Aug

Meeting closed at 8.40pm

NEXT MEETING: Monday 7 September 2020, 7:00pm, Venue: Library

Signed:

Ingrid Dimock (Secretary) Date: 11/08/2020 Signed: Leigh Passfield (President) Date: