General Meeting

General Meeting Agenda Aug 12 2024 at 7:00pm Library Meeting open: 7pm Attendees: Erin Williams, David Pawsey, Leigh Passfield, Glenda Johnson, Joanne Church, Genevieve Healy, Janelle Grace, Angela Windmill, Adam Massey, Kym Bierenbroodspot, Anne McLauchlan, Steve Toomey Special Guest: James Gleeson from the Maths Department – talking about the Maths Academy Apologies: Kate Mason, Briony Blackmur

ACKNOWLEDGEMENT OF COUNTRY

We acknowledge the Turrbal people and the people of the Yuggera Language Group, the Traditional Custodians of the land where we walk and learn. We pay our respects to Elders past, present and emerging who guide us with their knowledge and memories. We acknowledge that our community encompasses First Nations people from across Australia and we welcome and pay respect to their cultures.

Confirmation of the minutes of the previous general meeting

Motion: Accepted minutes of previous meeting as correct.

Moved: DavidP

Seconded:

Janelle G

Carried: Majority

Accepted

Business arising from the minutes of the Previous general meeting

NA

Treasurer’s Report

Motion: That the treasurer’s report presented in meeting is correct.

Moved:

Christiana July 2024 Treasurer Report Summary noted below. Report Provided in meeting

• The uniform shop is showing a YTD gross profit of

$116K, net profit of $85K. Compare with uniform shop annual budget gross profit of $143.21K, and uniform shop already achieved 81.13% of the annual gross profit and 92.10% net profit.

The Gap State High School Parents’ and Citizens’ Association

Seconded: Leigh

P

Carried: Majority

Carried

• The Tuckshop shows YTD gross profit of $123K, net

profit of $19K. Compare with Tuckshop annual budget gross profit of $233.121K, and annual net profit of 39.60K, Tuckshop achieved 52.98% of gross profit and 48.43% of net profit.

• Poparts YTD profit of $10246.72.

Actual v. Budget (YTD) Christiana Xu P&C Treasurer

Bookkeeper Report

Bookkeeper reports for July 2024 provided to members via

minutes No verbal report given.

Principal’s Report – Anne McLauchlan

Our guest from the school was James Gleeson, Director of the newly formed Mathematics Academy. A club for eager Mathematicians to put into practice what they learn in classes into real-world problem-solving contexts.

Presentation has been supplied.

Guest Speaker finished at 7.25.

Anne also spoke about various topics.

School Review is coming in 2025. Anne has been in leadership at The Gap High for 7 years.

-2 years ago Anne started a vision board ready for the upcoming school review. This has 4 sections to it.

• EVP. The parent body and school are working hard to

get this program running to its full potential. Trying to fix the previous bad reputation (past older cohorts).

With year 9 parents leading the “Friends of EVP” group should change this negative culture. EVP have had a successful event recently ($2000 in sales), and with new staff, new uniforms and more events in the future, good things are coming. The plan with EVP is to reach for students beyond our catchment to play volleyball.

• Maths Academy – as per the special guest.
• German Emersion – We have 18 kids registered for

next year. The program will run regardless. We have a very experience teacher locked in to take the program.

Action.

Erin will organise the Tuckshop to supply afternoon tea for this initiative.

• Teaching Learning Institute. Julie Rowe is travelling

around the state teaching other schools in QLD about Time Tabling. The Gap High charges her out to do this and the cost of her teaching other schools pays for her wage. ($2000 a day is charged to schools).

Time 4 Teachers also has other schools interested and The Gap High charges $500 (10-3pm) to teach this initiative to other schools. The Teaching Learning Institute is booked out and going really well.

Our awards night theme will be “Raising the Bar”.

Infrastructure, Grandstand. Side note, the Sports Carnival was great. Students displayed fantastic house spirit, staff and students all enjoyed the 2 days.

Time to finish the Grandstand project. Joel the mural artist will do our mascots in his style on the grandstand and this will be seen from the walkway.

Note: Oct Meeting we will move a motion for the funds for this mural.

Student Forum. The departing captains handed to the new captains. Unform came up again but all student were very kind and respectful to each other around the sensitive issues. Outcome on Skirt Length, there is no right length as everyone is different. Owen and Javia did a great job leading the way and keeping the forum moving. The Forum was made up of panel tables with staff, students, P&C and invited spectators.

With regards to uniform & skirts, staff are not pulling students up for dressing incorrectly due to the disrespect staff receive from the students (and parents). The School has lost the battle. Janelle G stated that if the school has admitted defeat on the uniform battle, then a correspondence from the school needs to take place so parents understand where everyone stands. It looks bad if the school doesn’t address this. Anne said this will come.

Musical next year has been named – Captain Thunderbolt. Score, ides and budget will come to Anne, and then to the P&C meeting. We moved a motion up to $15,000 for the last musical. Excitement as THE FUNGUS has been modified and purchased by Ferny State Primary and they will be doing this musical.

President stated we will continue on for another 15mins. No motion moved, we just continued on.

• Graduation. There was a survey that went out about

the Graduation ceremony and clothing. The survey came back with 80 wanting uniform, 120 wanting plain clothes/grad sash. JanelleG stated the email & survey

was not great and was very clear the school wanted the Plain Clothing/Sash to be the successful bid.

Janelle stated the survey didn’t work, students were not given enough time so missed out answering. The survey came across as being coercive, manipulative and disparaging.

• Anne mentioned that Grad Sash is no longer a secret.

It is out there due to the survey.

• Janelle G states there are issues around photos. When

do the grand students get to take photos of themselves in uniforms during the last days at school.

It was asked if grads can use their phones at school on their 100 days to snap photos of them in uniforms and answer was no.

• Anne wanted to share clearly, every year the school

makes the graduation events better and bigger and they work very hard to do so. They put all their energy into making it a spectacle. With grad being at night, the hall will look amazing, grad students will stand out with their grad sash. Just trust the process, it will be fantastic.

• MOTION – Max Rainer – Fundraising for Resources &

Prizes. A4A money. We moved $100 per project. We just need to find out how many projects as the next meeting.

• Moved by LeighP, Second by Glenda for $100 per

project.

Correspondence received since the previous general meeting, inward and outward

• Secretary to provide The Gap High School general

Correspondence for July with meeting minutes.

• Noted from Elizabeth Watson-Brown’s office that the

applications are now open for the Thriving Suburbs Grant. This new program is designed to provide funding for community infrastructure projects across the country. The program will deliver $350 million across three years to eligible projects between $500 000 and $15 million.

The program is open to local governments and not-for- profit organisations to cover up to 50% of eligible project costs. To see the full eligibility requirements please visit this website. Elizabeth Watson-Brown’s office noted keen to support applications. ? for Beach Volleyball Court or Community Library

Business arising from the correspondence – 5 min

•

President’s Report – Erin Williams President

Tuckshop has been creating new and exciting menus for international week, the Olympics and Ekka. Feedback has been very positive about new menu items.

Parent volunteers are going to be required for Junior and Senior Awards nights as well as graduation.

Erin mentioned she is still getting KymB website information to complete updates

Next meeting Christiana is in China. Anne will also be

away in Italy.

Next meeting will be in the LPC – Rock Climbing Room.

ATP staff will start the meeting and we are to come dressed to rock climb if we wish.

ERIN to remind SteveT about the room change for our next meeting

Subcommittee Report - Activities 4 Activities

Mentioned by Anne and Erin. There will be a Father’s Day Event. This will be on the 29th August. Advertising & bookings will come out shortly. This will be a nighttime of games, bar, food and fun. This is for Fathers/Carers and their student children.

Subcommittee Report – POPARTS

POPARTS Report for July/August 2024 Overview TULA Concert #2 is happening on Tuesday 13th August. This has been rescheduled from the original Friday 16th August due to Asymmetry getting into the Fanfare State Finals which are on the same night.

Received the donation of $5,794.67 from the closure of Sunlit Sounds. This will be used to enhance the music rehearsal rooms and support contemporary music in the music program.

Items for Next Month Nothing at this stage.

For Consideration/Approval (including any financial approvals required) Nothing for consideration at this time.

Concerns No concerns at this time.

Steve Williams Secretary, POPARTS

EVP

• Overview

• The EVP P&C ran a fundraiser event at The Gap SHS

after a last-minute venue change saw the Senior PVL Final volleyball matches played at our venue where we brought in over $3500 net income from the evening.

• We have successfully built the curriculum plan for a

composite class to run for Year 10 and Year 11 athletes in 2025. This has meant that students who missed out on Year 10 curriculum opportunities this year have the opportunity to re-enter a curriculum pathway in 2025. This has seen a huge buy in from students, with the class already almost full.

• Students competed at Senior Schools Cup over the

weekend where we saw a high level of volleyball played across all divisions with the senior athletes demonstrating significant leadership on court with athletes playing up from Year 9 and Year 10.

• Athletes from outside the school and inside the school

are continuing to apply for the program and to be considered for selection in as an Extra-Curricular member along many age groups continuing to demonstrate the growing reputation of the EVP.

• Our Year 7 cohort for 2025 is beginning to be finalised

and we will look to run trainings for those students selected for next year as Term 3 and Term 4 continues to ensure they are familiarised with the sport before the arrive at the school next year.

• Items for Next Month
• Update on the plan to continue to engage primary

school students with the EVP for 2025 and onwards.

Ariana Sizeland

• Subcommittee Report – Student Support Parent Group (formerly PEG)

Kym B ran this meeting, there was a good turnout of parents.

We gave Emma and staff a break for this meeting and just had parent discussions. Minutes were taken and supplied to Terri to pass onto the SSS Group.

Business Unit Reports No verbal report given.

Christiana mentioned all important figures in her report.

General Business

Meeting close: 8.50pm

NEXT MEETING: General Meeting is to be held on September 9, 2024.

7:00pm, Venue: LPC Rock Climbing Building.

Signed: Leigh Passfield (Vice President) Date: Signed: signed electronically Erin Williams (President) Date: 23/08/2024