General Meeting

General Meeting Agenda 15th July 2024 at 7:00pm Library Meeting open: 7:05pm Attendees: Erin Williams, Carola Kastle, Genevieve Healy, Glenda Johnson, Kate Mason, Rachel Grieg, Janelle Grace, Kym Bierenbroodspot, Adam Massey, Briony Blackmur, David Pawsey Special Guest: Darcy Balch,Leo Murrieta Lagos, Cameron Drew Apologies: Trinity Ryan, Steve Williams, Steeve Toomey, Leigh Passfield, Angela Windmill, Christiana Xu

ACKNOWLEDGEMENT OF COUNTRY

We acknowledge the Turrbal people and the people of the Yuggera Language Group, the Traditional Custodians of the land where we walk and learn. We pay our respects to Elders past, present and emerging who guide us with their knowledge and memories. We acknowledge that our community encompasses First Nations people from across Australia and we welcome and pay respect to their cultures.

Confirmation of the minutes of the previous general meeting

Motion: Accepted minutes of previous meeting as correct.

Moved: AM

Seconded: KB

Carried: Majority

Accepted

• Note NAIDOC spelt incorrectly in minutes and Kim

Bierenbroodspot did not have her surname included.

Apologies from the secretary.

Business arising from the minutes of the Previous general meeting

Treasurer’s Report

Motion: That the

treasurer’s report

presented in meeting is correct.

Moved: RG

Seconded: DP

Carried: Majority

Carried June 2024 Treasurer Report Summary noted below. Report Provided in meeting Activity to be noted:

1. The uniform shop is showing a YTD gross profit of

$111.442K, net profit of $83.915K and. Compare with uniform shop annual budget gross profit of $143.21K, and uniform shop already achieved 77.82% of the annual gross profit and 90.69% net profit.

The Gap State High School Parents’ and Citizens’ Association

2. The Tuckshop shows YTD gross profit of $101.095K, net

profit of $0.87K and YTD net profit of $14.793K. compare with Tuckshop annual budget gross profit of $233.121K, and annual net profit of 3.96K, Tuckshop achieved 43.37% of gross profit and 37.36% of net profit.

3. Poparts received Sunlit Sounds Festival donation of

$5794.67 and Year 10 performance ticket income of $1050.00.

Actual v. Budget (YTD) Christiana Xu P&C Treasurer

Bookkeeper Report

Bookkeeper Figures for June 2024 supplied to members via minutes.

Payment Summary June 28, 2024 noted below.

The Gap State High Schol P&C Association Payments - 28 June 2024 $ Superior Foods 6,471.64 Tuckshop M&J Chickens 145.00 Tuckshop Christen's Gingerbread 386.64 Tuckshop All Managed IT 396.00 Uniform Shop Angela Windmill 6.50 Reimbursement - Stationery LW Reid 780.85 Uniform Shop Junior Senior 189.97 Uniform Shop Homestyle Bake 250.20 Tuckshop $ 8,626.80 Extras

ATO 4914

May Staff Wages tax

Principal’s Report – Anne McLauchlan

• Presentation by Mrs McLauchlan and Mr Drew about

data comparison between semester 1 2023 and semester 1 2024. This is in particular reference to the benefit gained by students and teachers from the Monday Time 4 Teachers.

• Genevieve Healy has offered to volunteer with data

analysis and ethics to promote the program and let parents know how successful it is.

• “The Timetable Rainbow” provided for review and

discussion. Noted that it is a working document that can be amended as needed. School makes use of a smorgasbord subject selection for subject selection which allows individual choice for subjects including preference order.

• Investiture ceremony held today including the Junior

School Captains, Senior captains and house captains. Our special guests include Darcy and Leo, two of the senior school captains.

• Discussion of proposed International Trips for 2025

(Europe)

Correspondence received since the previous general meeting, inward and outward

• Secretary to provide The Gap High School general

Correspondence for July with meeting minutes.

Business arising from the correspondence – 5 min

•

President’s Report – Erin Williams President

• Erin went to the investiture ceremony today to meet the

new school leaders. The students are very keen to progress numerous new ideas such as a regular uniform open forum and a new drama play. Noted Jonty Bush and Steve Toomey present at ceremony, as well as Hilder Rd Primary Principal and Gap State Primary Deputy Principal.

• Uniform Review Committee was looking at a redesign for

skirt and skort material in a grey colour. Committee will place on hold until the uniform forum is up and running and more student feedback is provided. Note no further changes for uniform 2025. Note, good stock of second hand uniforms.

• P&C have provided the school in Family Assistance

funding as follows There will likely be more opportunity to provide financial assistance in Term 4 and that supporting students wellbeing is a continued priority for P&C and school: January to 12 July 2024 Financial support for school fees $6,223.05 Financial Support for camps $520.00

Provide uniforms for student use during the school day (HOYs) $3,624.55 Provided student with uniform $75.09 Provided students with stationery $370.01 Total financial support for 2024 to date $10,812.70

Subcommittee Report - Activities 4 Activities

Subcommittee Report – POPARTS

EVP Report for June / July 2024 Overview

• The EVP secured 3 podium finishes at the recent

Intermediate Schools Cup. These included a 3rd place for our Year 10 boys Honours team who competed in a field of 79 teams across all divisions, as well as a 3rd place for our Year 9 girls Honours team who competed in a field of 62 teams.

• We are running our second “come and try” session which

has more than doubled in its participation where we expect over 50 students to attend.

• Students are currently engaged in subject selection

conversations where an EVP curriculum for Year 10 in 2025 has been established and is listed for selection.

• We have had significant interest in the program from

students outside of the EVP within The Gap SHS as well as external students which represents the growth of the program.

• This term we will send 4 teams to Senior Schools Cup

which will be from the 9th of August until the 11th of August around 5 venues in The Gold Coast.

• We have had 8 athletes selected for Queensland State

Youth teams as well as 2 athletes selected to represent Australia. Caitlin Clarke has just returned from the U18

Asian Women’s Volleyball Championships where they secured a 9th place and Harvey Schutte is set to travel or the U18 Australian men’s team in this coming month.

Items for Next Month

• Results from Senior Schools Cup

Ariana Halberstater Secretary, EVP

• Subcommittee Report – Student Support Parent Group (formerly PEG)

Business Unit Reports

Motion: To approve a spend of $14,000 for ordering for uniform stock for November 2024.

Moved: DP

Seconded: GJ

Uniform Shop Copy of June 2024 Stocktake provided to members with minutes also included Price Review June 2024 Summary:

• Price increases on half dozen items – as per annual price

review spreadsheet

• Skirt/Skort Indent approval – this will have to be an

approx., as the committee is still waiting on the sample to approve. P&C approval is for fund spend for current versions of skirt/skort being continued.

Overview: Sales / P&L: June Profit: As per treasurer's report June Sales: up by 13% compared to 2023.

NB: School holidays: 23 June – 7 July EOFY Stock-take: Completed on Saturday 25 June – last trading day of the Financial Year. Report sent through to exec team.

Items for Next Month: Stationery: Initiate discussions with TGSHS staff & Stationary suppliers to begin quotes/requirements for Back-to-School stationary packs/lists for 2025.

For Consideration/Approval: Skirt/Skort: Update to be discussed at P&C meeting after Uniform Review committee meeting on Friday 12 Jul. Potential new design, new colour (ie: grey), phasing out skirt or skort. Future decisions are currently hinged on viewing new factory samples due to arrive in

Carried: Majority

Carried the next week or 2. Ordering will need to be actioned ASAP upon viewing/approval by committee/school due to lead time required for production/delivery. (See timeline below) Order by Mid July – Delivery estimated at end of Nov Order by Mid Aug – delivery estimated end of Dec/Early Jan (NB: Back to school 2025 sales commence late November) Previous 2 years ordering quantities/cost: Skirts: average 400 Units @ $10 500 Skorts: average 110 Units @ $ 3 500 Recommending approval of approx. 510 units at a spend of approx $14 000 for either:

• Continued purchase with current styles
• Purchase new style - contingent on new sample being

approved by stakeholders.

(NB: Need to keep in mind current stock levels of approx $14000.

$9000 in skorts and approx $4000 in skirts. That may need to be written off if a new style is adopted).

Price Review: Please refer to attachment for specifics.

• In accordance with annual shop procedures, a review of 5

peer state schools Uniform pricing review has been completed.

Findings are attached in spreadsheet and indicate current pricing of the closest 5 public schools in proximity to TGSHS. Where TGSHS can amend RRP and still be consistent with the school group pricing average, this was identified in the spreadsheet.

• In addition, price variations from wholesalers are also

included. Items that are affected by a supplier increase (in the last 12 months) have been identified and recommended for RRP increase (to reduce effect on profitability).

• Items up for review are as follows: (Price increases are

b/w $1-3) Item Current Price Proposed Price Zip Up Fleece Jacket $ 60 $ 62 Junior/Senior Blouse $ 44 $ 45 Option 2 Formal Long Pant $ 55 $ 58 Track Pants $ 46 $ 48 Pullover $ 65 $ 68 Option 2 Formal Shorts $ 45 $ 48 Recommend increasing RRP as per above to reduce potential impact on P&L. (See attached spreadsheet for figures).

Concerns:

• Skirt/Skort decision as above
• Air Conditioner in shop still needs a service

General Business

• Janelle Grace provided feedback from her Year 12 child and

children’s friends (about 50 students) noting that they are happy for changes noted in previous meeting to Year 12 graduation ceremony, ie, change from during the day to Thursday night of the last week.

However, Janelle noted that the students she spoke to reported feeling disappointed that the students are not in their uniform and that they would like some type of guard of honour (suggestion by students for it to be held by the teachers on last school day).

Janelle noted that she is only parent of year 12 present in meeting at this time.

Other members noted difference of opinion with their own children and friends.

Principal acknowledged concerns and noted that Head of Year has discussed changes within whole year 12 cohort.

Further, Principal noted that she will bring Janelle’s feedback to the Head of Year 12 for consideration.

Meeting close: 8:36pm

NEXT MEETING: General Meeting is to be held on August 12, 2024.

7:00pm, Venue: Library Signed: Leigh Passfield (Vice President) Date: Signed: signed electronically Erin Williams (President) Date: 15/07/2024