General Meeting

General Meeting Minutes 10 October at 7:00pm JI Building Meeting open: 7:00pm Attendees: Sally Bourne, Glenda Johnson, Christiana Xu, Janelle Grace, Rachel Greig, Leigh Passfield, Kym Bierenbroodspot, Steve Williams, Erin Williams, Terri Bainbridge, Angela Windmill, David Nichols, Wendy Faulkner Guests: Cameron Drew, Lisa MacDermott Apologies: Penni Davidson, Anne McLauchlan

Confirmation of the minutes of the previous general meeting

Motion:

Moved:

Seconded:

That the minutes of the previous meeting be accepted Steve Williams Kym Bierenbroodspot

Business arising from the minutes of the previous general meeting

• Wage increases enacted for all P&C staff
• Pay $700 for Senior Awards (19 Oct)

Treasurer’s Report

Treasurer’s Report

Balance Sheet (September) P&L for all Business Units (September) P&L for all Business Units YTD (9 months)

1. The tuckshop is showing a monthly loss of $1429.14 and a YTD

loss of 848.18. The monthly ratio of cost of goods to total income for the tuckshop is as below: Month COG/Total income Dec-2021 39.95% Feb-2022 49.28% Mar-2022 43.08% Apr-2021 50% May-2022 55% The Gap State High School Parents’ and Citizens’ Association

Motion: Moved Seconded Jun-2022 32.57% Jul-2022 65.27% Aug-2022 53.25% Sept-2022 42.81% The tuckshop was relocated to a new location, due to the old tuckshop having a vermin issue. Food was stolen from the tuckshop by some students.

2. The uniform shop shows a monthly loss of $1,295.40 and a YTD

profit of $48,089.50.

3. Poparts, A4A, Shape had no business activity during Sept 2022.

That the Treasurer’s Report be accepted Christiana Xu Kym Bierenbroodspot

Principal’s Report - Anne McLauchlan (presented by Deptuy)

Motion: Moved Seconded

Motion: Moved Seconded

• Fanfare video (for next meeting) - a fabulous performance.

Well done to all involved

• Email from Minister for Transport and Main Roads,

unfortunately no cameras for outside the school yet.

• Ski Trip – 2023 New Zealand for 48 students in the middle of

the year (South Island) - $3200 (5 days of skiing and accommodation – doesn't include lunches and hire gear).

Putting out expression of interest soon.

That we accept the proposal for a New Zealand Ski Trip in 2023.

Christiana Xu Angela Windmill

• Next Step Report – 80% response rate for survey. 89%

engaged in training/education/working. Snapshot of what they are doing.

• Uniform Policy update for 2023 – main changes will be Sports

Uniform for APPs, Doc Martin low rise added to acceptable list, wording around nail length.

That we accept the changes to the Uniform Policy for 2023 as per the draft v1.2 October 2022 Erin Williams Christian Xu

Vandalism in toilets and students congregating in and around toilets in large groups. Also finding vapes in the cisterns. Parent (via email) asked about vape detection device for the toilets.

• Education is happening for Year 7s in APPs and Year 8

education around the effect and health risks.

• The school is proposing a trial policy around regulating toilet

usage to help address vaping and vandalism.

• Rachel asked about the actual impact of detentions as part of

this policy and what the escalation process is and whether these measures actually help.

• Kym asked about what students were given to do during a

detention. Cameron Drew mentioned there was work done around school values and often the work depended on what had brought them to be at a detention in the first place. Kym wondered if rather than using suspension as one of the escalated consequences that community service around the school or a similar option might be helpful. A lot of kids are ‘happy’ to not go to school and don’t see suspension as a ‘consequence’.

• Wendy asked whether the rules were being enforced in the

same way across the school and spoke of a situation that she knew of where a student wasn’t immediately suspended for vaping (as per the policy) while others were. There needs to be commitment by the school and staff to the consistency of consequence across the board.

• Wendy was wondering whether there were other education

programs and resources helping schools with the issue of vaping?

ACTION: The P&C to write and send a letter regarding vaping to Grace Grace.

Changes to timetabling (finishing times and sport)

• Proposed change of position on the timetable for assembly

and connect on a Monday with another extra 10mins added totalling (50mins). There will be a teaching session after this followed by a 20min break (10mins shorter). Teachers will use the afternoon session for whole school ‘non contact’ time to meet in their teaching teams etc. The day would finish with the 20min break which essentially means that students could potentially finish at 1.30pm.

• Inter school model is changing and moving more towards a

Gala Day model. This has influenced the change in timetabling. Students would no longer have sport on a Wednesday, with the school moving towards hosting Gala Days and Interhouse Carnivals along with what is already offered – swimming and athletics carnival, cross country and camps.

• Consequence for Tuckshop and Uniform Shop. Does it make

sense to run the service on a Monday for just one break?

• Janelle wondered if we could we change the day from

Monday? Monday afternoon seemed a little bit disjointed.

ACTION: Further pursual and discussion for the meeting in November.

P&C Executive Meeting summary (see President Report)

Correspondence received since the previous general meeting, inward and outward

• Jonty Bush – Community Update – Optus Customers

(licences), Eco Forum at The Gap Primary School on 22 Oct, Housing Summit, Getting Storm Ready, Crisis Accommodation,

• The Gap She Shed – invitation to participate in the Twilight

Markets on 26 November – passed on to Executive for discussion

• P&C Queensland email – Notice of AGM (14 Nov), World

Teacher’s Day (28 Oct), Tuckshop Day (4 Nov), Compliance Workshop

• Email from a concerned parent regarding snap chat videos of

students vaping during school hours

• Email from a parent regarding timetabling for 2023 – how do

we help overcome timetabling issues? What are the issues?

Funding, classroom availability, teacher supply? What viable solutions are there?

Business arising from the correspondence – 5 min

President’s Report – Leigh Passfield President

President’s Report

• Helpers for the bar on 6 November for Headliners event.
• Use of Building Funds – school proposed that we use $17,000

for screen doors on the Tuckshop however the P&C would like to use the money to start the refurb of the toilets (B block or D block)?

• Leigh will be stepping down from her role as President in

2023. ;-( So, we need to be looking for a new President!

Subcommittee Report – A4A

No report Headliners Year 7 Welcome Evening – 24 February 2023 (Week 5)

Subcommittee Report – PoPArts

No report. See meeting minutes from 4 October Senior Tula Concert THIS Friday 14 Oct Junior Tula Concert - Friday 11 Nov Art Showcase – 20, 21 and 23 October

Motion: Move Seconded Year 10 Drama Night - 31 October That the P&C approve the transfer of up to $7000 to the school for half of the Apple computers for the Arts Department.

Erin Williams Steve Williams

Subcommittee Report – SHAPE

No report

Subcommittee Report – Student Support Parent Group (formerly PEG)

Motion: Moved Seconded No report That all the subcommittee reports be accepted Christiana Xu Glenda Johnson Business Unit Reports Motion 1: Moved Seconded Uniform Shop Report August Addendum Girls shorts forecast 2023 Pullover v neck indent 2023 Boys shorts and trouser forecast Dec 22 – Jan 23 That the P&C approved the total amount of $27, 500 for uniform indents to cover the December and New Year period.

Angela Windmill Christiana Xu

Motion: Moved Seconded

Motion: Tuckshop Report

1. Assistance finding Barista candidates

2. Assistance finding volunteers to operate the tills at first break

3. Negotiate/formalise the equipment arrangement.

Loan/Rent/Buy either from Teresa or elsewhere.

4. Request for authority to purchase equipment

a. 3 tier trolley. Estimated cost $300 b. Under bench racking. Estimated cost $200 That the P&C approve the $500 Steve Williams Erin Williams Christiana asked that these approved items be put the items on the asset registers.

That the Uniform and Tuckshop Report be accepted

Moved Seconded Glenda Johnson Christiana Xu

General Business

Motion: Moved Seconded

Motion: Moved Seconded

• Subject selection - why did some of the students not get the

subjects for Year 11 that they had selected? There was no feedback on why? Disappointed students not able to do the subjects they want given their selected pathway.

• Curriculum guides need to be easier to find on the website

and easier to read and understand. When do we find out about subjects? Year 11s have found out just before the school holidays. Year 10 to come this term.

Cameron Drew suggested that people with subject selection issues might like to contact Julie Rowe.

• Approval for tree removal C block and grounds near JA hall -

approval requests Approval request 1 (to be signed by Leigh) Approval request 2 (to be signed by Leigh) That the P&C approve the removal of fourteen (14) trees around C block to prevent further structural damage to the building along with the removal of two (2) trees near the JA hall to prevent injury to pedestrians.

Kym Bierenbroodspot Janelle Grace Can the school find a way to plant other trees to replace the ones being cut down.

Extend the meeting to 9.00pm Kym Bierenbroodspot Christian Xu

Meeting close – 9.00pm

NEXT MEETING: 14 November, 7:00pm, Venue: JI Building

Signed: Rachel Greig (Secretary) Date: Signed: Leigh Passfield (President) Date: