General Meeting

General Meeting Agenda 9 November at 7:00pm Library Meeting opened: 7:02pm Attendees: as per attendance book Apologies: Steven Kenway, Dot Dewar, Adele Unry

Confirmation of the minutes of the previous general meeting

Link to Oct 2020 minutes

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Teresa Hawks

Seconded: Andy Davey

Moved and accepted by all.

October minutes published for online viewing.

Business arising from the minutes of the previous general meeting

1. Leigh followed up with the PnC’s

objection to the continuous lanes from the traffic report – no consideration was given to our objection. Steve Toomey commented on this issue later during the meeting.

Treasurer’s Report

Motion 1: That $50K be allocated for a Grant submission by Christiana Xu.

Moved: Christina Xu

Seconded: Penni

Davidson View report here The Gap State High School Parents’ and Citizens’ Association

All accepted & moved Motion 2: That $2500 be given to Yr 10 year level to contribute to their break up day.

Moved: Christiana Xu

Seconded: Terri

Bainbridge All accepted and moved.

Motion 3: That the TGSHS PnC continue our annual paid Membership to CMS PnC

Moved: Christiana Xu

Seconded: Janelle

Grace All accepted and moved.

Motion 4: That the

Treasurers Report be

accepted

Moved: Christiana Xu

Seconded: Terri

Bainbridge All accepted and moved P&C Executive Meeting summary

1. Job description for a Retail

Manager role has been advertised for the school.

2. Meeting Policy documents have

now been updated & will be regarded and recognised as the Policies to be followed.

3. Yr 10 money of $2500 to be given

to Yr 10 year level.

4. Sloppy Jo design to be presented

by uniform shop at this meeting.

5. Resource levy to be presented at

the meeting tonight.

6. Looking for Tuckshop renovation

manager if anyone wants to oversee as a PnC rep.

7. Yr 12 muck up day discussion.

President’s Report – Leigh Passfield President

See attached in written form. The Report focusses on the reaction from the parents and not the school and its systems. The Report was read out to the group.

Yr 12 muck up day review – Statement from Leigh Terri Bainbridge – talked about her opinion around the ‘public pile on’ against Anne Mclaughlan.

Rebecca Seedell – talked about that ‘Muck up day has gone too far.’ Rebecca indicated that she felt there was a lack of communication between the school and the event. Leigh Passfield staed that an issue around communication did not relate to the PnC and it was suggested that she take it up with the school directly.

Greg Walters – indicated that people who whinge come to these nights instead of helping out promoting the positives.

Andy Davey – stated that the behaviour of the students was not good and that we had no right to blast on social media to destroy reputations of teachers and the school.

Terri Bainbridge – suggested the creation of a step system concept for the PnC to give to parents to explain how/where and who to go to if they have a comment or issue they feel is parent and PnC related.

Richard James (Acting Principal) – apologised to the group for not being able to get back to emails straight away.

Janelle Grace – believes that there are some communication issues with the school not getting back to emails in a timely manner.

Greg Walters – believes that what happened on that Friday was a perfect storm.

Terri Bainbridge - suggested some type of communication channel is needed every 6 months to go out to parents by the school so that it is really clear.

Steve Toomey – stated that emails that are abusive can be reported to the police.

Correspondence received since the previous general meeting, inward and outward

1. 13 Oct – City projects team –

received Leigh’s comments

2. 13 Oct - Membership accepted of

Sally Bourne – welcome

3. 14 Oct – Cain email offering

skateboard and basketball activities for the kids in break

4. 16 Oct – Tuckshop newsletter

went out

5. 17 Oct – Email Narelle Bird re yr

12 last day incident

6. 18 Oct – Email Kyra Williams re Yr

12 last day incident

7. 19 Oct – Email response to Mrs

McLauchlan by Narelle Bird

8. 19 Oct – letter by Mrs McLauchlan

sent to yr 12 parents.

9. 20 Oct – letter from Uniform

Company Mountcastle

10. 20 Oct – Email from Gayle Walters

re response to yr 12 last day incident.

11. 21 Oct – Email from Alan Jones re

moving forward re yr 12 last day incident

12. 28 Oct – New membership

Rebecca Wang

Business arising from the correspondence – 5 min

1. New tuckshop design floor plan

see link see link 2. New roadworks.

• Steve Toomey – drew on the

whyteboard where the chevron is going, turning pocket going back to island and a double white line that will be extended.

• Visitor parking will only available in

the school. That will be blocked from direct entrance with this model.

• 40km zone will be created from

before the shopping centre to after

TGSS.

Principal’s Report – Richard James (Acting Principal)

Motion: Judy to accept the School Resource Scheme pricing for 2021.

Moved: Kirsten Lightfoot

Seconded: Terri

Bainbridge All accepted and moved

Motion: That the PnC meeting be extended by 15min.

Moved:Penni Davidson

Seconded: Greg Walters

All accepted and moved

1. Due to the yr 12 incident, there

needs to be a forum for parents to access if there is an incident like this again.

2. Yr 12 Formal – teepees, 5.30-7.30

drop off to the event.

3. Yr 12 Graduation – can only fit 499

people in the sports hall so the school will be filing students through.

4. Dux announced in 2021.

5. Judy – Resource scheme will

remain the same for 2021.

6. Alan Jones – Acting Deputy

Regional Director for Ed Qld – commented that there are Covid ambiguities around parents being onsite at schools, but at this stage no changes.

• Clear communication channels are

needed for flow and has tasked the school to improve this.

5-10min

Subcommittee Report – A4A

See link Kym B to help with designing new logos 5min

Subcommittee Report – POPARTS

See link Raffle of Thermomix was a success 5min

Subcommittee Report – SHAPE

See link 5min

Subcommittee Report – PEG

See link 5min Business Unit Reports Uniform Shop Motion 1: That Branded Australia sloppy joe’s be ordered as $2 cheaper than second option.

Moved: Andy Davey

Seconded: Terri

Bainbridge All accepted and moved.

Motion 2: The PnC to approve the purchase order for approved sloppy joe as per the report with payment of $15 100.

Moved: Andy Davey

Seconded: Terri

Bainbridge All moved and accepted.

Motion 3: That the existing woollen jumper be sold out.

Moved: Andy Davey

Seconded: Greg Walters

All moved and accepted

Motion: That the school business reports be accepted.

Moved: Andy Davey

Seconded Terri Bainbridge Tuckshop – see link Uniform Shop – see link Café/Coffee Shop – see link 15min at 5min each

That all sub committee reports be accepted.

Moved: Andy Davey

Seconded : Erin Williams All moved and accepted.

General Business

Meeting closed at 9pm

NEXT MEETING: Monday 8 February 2021, 7:00pm, Venue: Library

Signed: Ingrid Dimock (Secretary) Date: 09/11/2020 Signed: Leigh Passfield (President) Date: