General Meeting

General Meeting Minutes 10 June2019 at 7:00pm TGSHS Library Meeting opened: 7:01pm Attendees: Martin Kammann, Penni Davidson, Janelle Grace, Tracy Fulwood, Trish Dunn, David Dunn, Rolland Mollison, Terri B (didn’t sign in, but have her seconding the treasurer’s report), Leigh Passfield, Greg Walters (730pm), Anne McLauchlan, Tracy Hall, Andrew Hammonds, Wade Pell. Emma Kirkland, Terssa Hanlle, Karen Hamilton Apologies: Gayle Walters, Scott Spence, Dorothy Young, Debbie McNamara.

It was agreed to allow Johno Miller from the year 8 Action group to present to the P&C meeting began properly.

The year 8 action group are supporting Dig in, which is a group that provides homecooked meals to homeless every Saturday at St James College, This week the year 8’s are supporting this cause by asking the school to wear a beanie to school on Friday in exchange for a gold coin donation. They will also be cooking sausages in the Quad on Friday 21 st at second break. Bank Of Queensland and Ray White have already donated and the total so far is $155.00 to Dig in.. They are spreading awareness to the year level assemblies this week. They are providing connect materials to classes highlighting homelessness awareness.

Action: next term 15-20 students are planning on helping with the cooking of the food. For the fundraiser the Parents are being asked to donate baked goods for sale to maximise profits. The P&C bank account has been provided for businesses to donate to for this cause, and extra foods will be given to the charity.

Confirmation of the minutes of the previous general meeting

19.06.1 View minutes 13 May 2019

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Trish

Seconded: Martin

CARRIED

Secretary to publish May minutes.

Business arising from the minutes of the previous general meeting

The Gap State High School Parents’ and Citizens’ Association

Financial Assistance Policy – Policy update pending consideration - it is to go back to a working group for discussion (Monique McMullen, Carolyn Spears, Sam Wilkinson with Tony Bryant to head up.)

Review of Coffee shop- will cover in business reports- and hold over until Greg’s arrival Bring final policy draft to P&C at August meeting

Correspondence received since the previous general meeting, inward and outward

A register of correspondence is provided here- carried over nothing since 6/6

Business arising from the correspondence

None P&C Executive Meeting summary Discussion on blue cards- it has been a policy for many years to pay for any staff member who works for us. It was decided to continue this practice All to be discussed later in the meeting: Coffee shop Financial Assistance policy Uniform review None

Presidents report

 Coffee shop, Uniform shop review (to be discussed later)  Attended the community dinner with 160 people in attendance, the Lion’s group were very impressed with our students,  Bands preformed, and Poparts ran the bar, (split the profits with the Lions’s club.

 Tuckshop reno/rebuild (anne)  Anne has spoken to the planner about Andew and the building group being an intergral part of the planning.

 Attended the P&C Qld training at Ipswich north, had many conversations with other P&Cs and we are in a good space.

 A very big Thank you and acknowledgement for Trish and David Dunn for the 10 Sundays they have given up for the Volleyball, serving more

than 1000 people during the days, and the money is going back to Shape, a great effort.

730 pm Greg Walters arrives

Principal’s Report - Anne McLauchlan

A new Chaplain is starting shortly, Cain Paraneeke Building update- we have asked for a canteen/café be included in the new building, next meeting is this Thursday.

Tuckshop creators will come down to a cost/m2 A representation has been made to have a café- allowing for training Baristas. The pitch has been made, waiting for the response.

The building should begin construction in September this year. And have a 12-month turnaround.

Predictions are for 2100 students in 2024. The building will be four stories with 35 carparks beneath.

Multiple GLAs will be built, and currently there is a predicted 3 classroom buffer by 2024.

There will be specialist areas and 1 film and TV space, more arts spaces and IDT space. Administration needs to grow.

Social media has been very peaceful and respectful this term.

Treasurer’s Report - Greg Walters

19.06.02 View May report here Things of note: Drone for Shape, Tuckshop, looking for a team for Tuckshop review, and a structure for the review Andrew, Greg, Leigh and Rowland have nominated for the review committee.

Motion: “That the Treasurer’s Report be accepted.”

Moved: Greg

Seconded: Terri

CARRIED

The School has requested that the P&C please find the full amount for the upgrade to the soundboard in the JA Robertson Hall.

This would mean that the money would come from: Poparts $10k Building fund $5k And General revenue of $5690 to fully fund the project.

19.06.03 Motion: that the P&C donate to the School as for mentioned, the total of up to $21k for the purchase of the upgraded sound board for the JA Robertson Hall.

Move Greg seconded Andrew carried.

Business Unit Reports 19.06.04 Coffee shop is in profit of $543.65 for the May/June period Weekly figures are being sent to Greg Now a concern about the Coffee machine and grinder (rental or purchase?)

$5k in total to purchase.

It is very busy students are making the precinct Brad-DP is leading the learning support and inclusion, the group gets the orders and the students can drop coffees to the individual teachers.

And for one student this forms part of the QCIA learning goals.

Richard-DP has students in mind for helping during Morning tea.

The School feedback is that the café looks profitable, and they are very happy with Cara helping the students to learn.

At this stage it looks profitable.

That the coffee shop continues to trade and be reviewed in the August meeting.

Moved Greg Seconded Tracy F Carried Reports from Coffee shop Tuckshop Uniform shop Motion that the reports accepted Moved Greg Seconded MK.

Carried.

Subcommittee Report –PEG

No report .

Subcommittee Report –POPARTS

Deb sends her apologies the bar at the community dinner made $1k and was a 50/50 split with Lions.

There is a reception next week

Subcommittee Report – SHAPE

19.06.05 Nothing to note That all the subcommittee reports be accepted Moved David seconded Martin Carried Uniform Working Group (UWG) 19.06.06 19.06.07 19.06.08 Recommendations from the Group regarding pricing Power point can be found here Pricing is below comparable High school’s pricing And is the average of 5 high schools from around

TGSHS.

Motion: that the proposed pricing be accepted from term 3 2019.

Moved Karen Seconded David 7 for, 3 against, 4 abstained Carried

Motion: That new payment arrangements be explored for parents Moved Greg, Seconded Janelle Carried

Motion: That the Uniform shop review timelines be accepted Moved Greg Seconded Karen Carried Proposal: That the P&C explore a popup store for second hand uniforms On line ordering to start in term 3.

Changes of pricing to happen over the holidays- changing on website, (school and

P&C)

Notices out on social media through the school pages Activities 4 Activities No report

Facilities & Grounds Working Group (FGWG) No report

General Business

19.06.09 P&Cs Qld Conference is a great event for training the

P&C.

Motion that the P&C pay up to $500.00 for 2x earlybird tickets for the conference.

Moved Greg Seconded Martin Carried Andrew – the students asked at the popup voting stall that there should be some storage for scooters and skateboards, he has seen some designs and will continue to talk to Administration for moving this forward.

Meeting closed at 9:40pm

NEXT MEETING: 12 August 2019

Signed: David Dunn (Secretary) Date: Signed: Leigh Passfield (President) Date: