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General Meeting

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General Meeting Minutes 13 May 2019 at 7:00pm TGSHS Library Meeting opened: 7:00pm Attendees:, Martin Kammann, Penni Davidson, Janelle Grace, Tracy Fulwood, Trish Dunn, David Dunn, Rolland Mollison, Dorothy Young, Leigh Passfield, Greg Walters, , Anne McLauchlan,, Gayle Walters Tracy Hall, Debbie McNamara, Jake Cole, Scott Spence Terri Bainbridge, Andrew Hammonds, Wade Pell Apologies:, , , Steve Kenwasy

Confirmation of the minutes of the previous general meeting

19.05.1 View minutes 04 April 2019

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Trish

Seconded: Greg

CARRIED

Secretary to publish March minutes.

Business arising from the minutes of the previous general meeting

Financial Assistance Policy – feedback from school received. Policy update pending consideration. Using RACQ application as a basis for qualification for funding. Nominations from HOD, or teacher, and potential to add concession card as a qualifier (?

Privacy for applier- would it be enough for a teacher to sight?)

Review of Coffee shop- will cover in business reports.

Response from P&C Qld (Department of Justice) ruling about no parents needing blue cards to be members of the P&C. All affected members have been emailed.

Bring final policy draft to P&C at June meeting

Correspondence received since the previous general meeting, inward and outward

The Gap State High School Parents’ and Citizens’ Association

Report on our web site.

Business arising from the correspondence

None Action arising from P&C Executive Meeting 19.05.2 19.05.3 Drone has been purchased Shape requests AFL jerseys as a record number of students wish to play this year.

Motion: That the P&C purchase 22 jerseys at a cost of $1750.00 Moved; Trish Seconded Tracey Carried Poparts: Lighting and audio in JA Robertson is in need of update, a request for support of $22k from one of the Tech teachers. POPARTS had planned on spending $10k in the area, and are seeking sponsorship from the P&C for the rest.

Proposal: 10k POPARTS $6k P&C ($5k from building fund, $1k general revenue) And $6k from the school.

Motion that the P&C approve a total of $16k to go towards the sound and lighting ($10 Poparts, $5k building fund and $1 k general revenue) the school to provide the remainder of the request.

Moved Debbie Seconded Jake Carried Question about how much money is being spent- the general P&C has around $40k-$50k to support the school.

So far: $1750 for Jerseys $1000 lights and sound $1500 bubblers $4250 so far this year.

That a bible study group may be convened by one of the students (FYI) Marketing position, funds Christmas in July, is this still something to support, or would the money be better spent in on going support for the website? If we were to just go with the school website- How would we keep SHAPE to follow up order.

P&C await response from School / business manager.

No Action No Action Further consideration required

19.05.4 it up to date outside school hours. It allows a connection to our community. And allows us to update costs (tuckshop and uniform shop) at our leisure.

Should we rename and review the value of the donation to Christmas in July?

Email Accounts- all subcommittees and roles are now using their email accounts they can be found at {role}@tgshspandc.org.au or {role}@{subcommittee}.tgshspandc.org.au (president, treasurer, secretary poparts, shape, tuckshop and uniformshop.) Sabre Connect continue to offer support for anyone having problems migrating to the new system.

Review of business units- a higher level review is needed, both Tuckshop and uniform shop are less profitable than they were a year ago. (Down also the 2017-2018 year as well) Wendy M has expressed an interest in reviewing Uniform shop, and Wade, volunteered to help Leigh review Tuckshop.’

Motion: That the P&C does a full business review for Uniform shop and Tuckshop business units.

Moved Dot Seconded Jake Carried Noted P&C to Action

Treasurer’s Report - Greg Walters

19.05.5 View March report on our web site.

Motion: “That the Treasurer’s Report be accepted.”

Moved: Greg

Seconded: Martin

CARRIED

Noted

Presidents report

This month has been a month of review of business units- uniform shop operations, and coffee shop management (to be covered later.)

Principal’s Report - Anne McLauchlan

19.05.6 Scott Spence arrives 810pm Question from David D: is the new building in the planning stage yet? Thought that the expansion needed in Tuckshop might be found under then new building- yet to be announced.

Motion: That the P&C formally request that an expanded purpose-built tuckshop might be situated under the new building. The existing tuckshop is too small and needs expanding.

Moved Jake Seconded Rolland Carried 10 new teachers needed for next year, Transfers are interviewed, so that the right teachers are accepted- and they have some idea of the culture and expectations of the school community.

Chaplain- still looking, the last one interviewed was not suitable, too young, experience is key. SU have some more to be interviewed shortly.

Talking to other schools regarding sport, looking for quality sporting encounters, PLAN A- only 7-8’s 2-4 pm, making the playing time longer than the travel time. Each sport would eb at the same place every time, different rotations 2 weeks training, 1 week of play. Quality referees. Survey to come out for parents students and staff. Trial T4 (busses might be an issue) Survey will include Catholic and independents who will be invited to participate.

Plan B 10-12 looking for a solid plan for sport for seniors, a similar plan to plan A.

End of May release.

Gayle W leaves 840pm From report- attendance goes down at TGSHS over the year, more next meeting.

P&C to Action

Subcommittee Report – PEG

Good meeting with NDIS provider, next meeting 30/5 Report attached.

Subcommittee Report – POPARTS

Can be found on our web site .

Subcommittee Report – SHAPE

19.05.7 Report can be found on our web site

Motion: That all the subcommittee reports are accepted.

Moved Rolland Seconded Jake

CARRIED

Noted Business Unit Reports Tuckshop -Test and tag electrical completed.

Problems with Albert EFTPOS machine to be returned / replaced with standard EFTPOS machine.

Uniform Shop Coffee shop Leigh steps from the chair 8:50pm and passes control to Martin K.

Concerns about sales and profitability Majority of the Executive are in favor to shut it down It has cost us $1400 with sales of ~$100/day Breakeven is 42 cups/day, doing 15/day It may be better to make money in other ways Machine is on loan and will cost $3.5k plus, to purchase.

Last week Leigh had made all the calls to shut, when a group of year 11 students got wind of the closure, and spoke on parade, it was very busy Wed morning, students are setting up sales and deliveries to teachers.

This resulted in the best day for sales ~$295.00 Gross Thursday Sales were ~$178 Tuesday, ~$243 Wednesday, ~$295 Thursday, ~$235 Friday.

19.05 8 19.05.9 In addition, the certificate 3 students began to work, and began to make banana bread and fruit loaf available. 8 students are rostered on for course based work experience and 3 students have applied for work experience, with a further 3 interested awaiting parental approval.

Where else could this be moved to?

Having it at the hall makes a second hub for the school, allows for a second hub for the students to gather.

The machine will cost $3500 +$1500 grinder (donations inkind to relocate?)

Action group of students are very positive and we have a captive group within the school.

Leigh and family have offered to cover any losses for the month of May.

Motion: That the P&C supports the operations of the coffee shop for the next month (13 May-10 June) allowing the Passfield family to underwrite any losses for the covered period. The shop must make a minimum of $1 profit at 10 June.

Moved Dot Seconded Karen

CARRIED

Abstained Leigh, David, Anne, Martin and Penni Leigh retakes chair 9:25pm

Motion: that all business reports be approved Moved Jake Seconded David

CARRIED

Revisit Next P&C Meeting Noted Uniform Working Group (UWG) Update 64% preferred the sloppy joe jumper, and hated the fleecy jackets. Recommend to proceed to pricing based on survey results, to be brought in in 2020, subject to uniform shop review.

9:30 Wade left Sports shirts- representations from students was that they strongly disliked the new options. Survey results were pretty evenly split, (32 existing sports shirt, 30%

19.05.10 grey and 38% grey with white stripe, but 652 students voted with 41% voting for the old sports shirt.

Recommendations: That the sports shirt remain the same.

Motion: That the recommendations of the uniform working group be accepted Moved Karen Seconded Tracey C Carried Noted Activities 4 Activities View charter and activities on our web site, on the A4A link.

Insurance for the bush word working is being negotiated.

Facilities & Grounds Working Group (FGWG) Popup stall, 811 students voted (PowerPoint) Repeating once per term, involved 2 adults, 4 students and 1 teacher Thanks to Councillor Toomey, skateboard to be drawn tomorrow on parade.

General Business

Rolland informed us that the world of drones program had a scholarship available in the school holiday’s must be over 18 to apply.

https://www.worldofdrones.com.au/

Meeting closed at 9:47pm

NEXT MEETING: 10 June 2019

Signed: David Dunn (Secretary) Date: Signed:

Leigh Passfield (President) Date:

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