AGM Meeting

ANNUAL GENERAL MEETING

Minutes

ACKNOWLEDGEMENT OF COUNTRY

We acknowledge the Turrbal people and the people of the Yuggera Language Group, the Traditional Custodians of the land where we walk and learn.

We pay our respects to Elders past, present and emerging who guide us with their knowledge and memories.

We acknowledge that our community encompasses First Nations people from across Australia and we welcome and pay respect to their cultures.

Annual General Meeting Agenda Monday March 11, 2024 The order of business to be conducted at an AGM of the Association must be undertaken in the following order as per Section 21.3.9 of the Constitution: a. Welcome to members and introduction of any special visitors MEETING OPEN: 7:36pm QUORUM OF EXISTING MEMBERS REACHED: Yes 18 members Attendees Erin Wiliams, Kerry Ashdown, Kate Mason, Janelle Grace, Adam Massey, Leigh Passfield, Angela Windmill, Kym Bierenbroodspot, Ariana Halberstater, Charlene Marshall, Trinity Ryan, Rachel Grieg, David Pawsey, Jodi Rees, Glenda Johnson, Anne McLachlan, Briony Blackmur., Christina Xu.

b. Apologies Terri Bainbridge c. Confirmation of minutes of the previous annual general meeting

MOTION: “That the minutes be confirmed (as amended) as a true and correct record of the 2023 AGM meeting.”

Moved: LP Seconded: KB Carried/Lost

d. Business arising out of the minutes of the previous annual general meeting “That P&C insurance is renewed every year prior to the AGM to ensure continuous coverage.” e. Receipt and adoption of the Association’s audited annual financial statement * and

Treasurer’s report (to

include all relevant subcommittees audited financial statements)

MOTION: “That the Treasurer’s report, audited annual financial statement and 2024 budget be accepted as a true and accurate summary of the financial year.”

Moved: CX Seconded: LP Carried/Lost

f. Receipt and adoption of the President’s annual report

MOTION: “That the President’s report be accepted as tabled.”

Moved: TR Seconded: KM Carried/Lost

g. Receive applications for membership (to include renewal of existing membership and new membership)

MOTION: “That the 46 membership applications for all suitable applicants be accepted as tabled.”

Moved: RG Seconded: TR Carried/Lost

h. Declare vacancies of existing Officer/Executive Committee The Principal, Anne McLaughlan, declared all executive positions vacant.

Nominations were received, proposed and seconded as follows: Nominations for:

• President: Erin Williams – Confirmed majority and elected.

Moved RG and Seconded TR Carried/Lost

• Vice President: Leigh Passfield – confirmed majority and

elected.

Moved TR seconded LP Carried/Lost

• Treasurer: Christiana Xu

Moved LP Seconded KB Carried/Lost

• Secretary – current secretary (Briony Blackmur) is to act in role

until another person is nominated and confirmed by committee.

Moved: KM Seconded TR Carried/Lost

Positions for the TGSHS P&C Executive Committee and P&C Officer roles are declared for 2024 as follows:

• President: Erin Williams
• Vice President: Leigh Passfield
• Treasurer: Chrstina Xu
• Secretary: Briony Blackmur as acting secretary

j. Motion to change bank signatories to the newly elected Officers

MOTION: “That the bank signatories are changed to the newly elected officers and the previous executive is retained as a signatory until these signatories can be organised.”

Moved: LP Seconded: KB Carried/Lost

k. Confirmation of continuing subcommittees of the Association (including appointment of members of subcommittees)

POPARTS

Joanna Lockey as President and Steve Williams as Secretary as PopArts

SSLG

SSLG Kim Secretary and Terri is staying on as President

A4A

A4A – Open

SHAPE

SHAPE – Motion AH to Friends of Volley Ball Program (FEVBP)

Seconded: TR Carried President: Robyn Hodgson Aria H as secretary.

Notification group to be held over until next General Meeting.

MOTION: “That the [all relevant] subcommittee be accepted to continue, with proposed executives and members, as tabled.”

Moved: KB Seconded: LP Carried/Lost

l. Appointment of the Association’s Auditor MOTION: “That the Association’s Auditor be appointed as Xuerui Pan,

CUA.”

Moved: GJ Seconded: CX Carried/Lost

m. Adoption of the Student Protection Risk Management Strategy

MOTION: “That the Student Protection Risk Management Strategy be adopted as tabled.”

Moved: AW Seconded: RG Carried/Lost

n. Adoption of new model constitution (if any)

MOTION: “That the new Model Constitution be adopted as tabled.”

Moved: RG Seconded: LP Carried/Lost

Confirmation of continuing insurance.

Motion: “That P&C Insurance is renewed every year prior to the AGM to ensure continuous coverage.” Moved RG Seconded: LP Carried/Lost p. General business. Elected to nominate Terri Bainbridge for Life Membership for 2025.

MEETING CLOSE: 8:15pm

*Should the audit not be available the meeting cannot proceed and must be adjourned until such time as the audit is available for consideration by the members Draft minutes signed by: Name: Erin Williams (signed Electronically) Position: President Date: 11/03/2024