General Meeting

General Meeting Minutes 10 October 2019 at 7:00pm TGSHS Library Meeting opened: 7:03pm Attendees, Penni Davidson, Janelle Grace, Trish Dunn, David Dunn, Terri Bainbridge, Leigh Passfield, Greg Walters, Anne McLauchlan, Andrew Hammonds, Martin Kammann Teresa Hawke, Apologies: David Nichols, Tracey Hall, John Passfield Gayle Walters, , Andy Davey, Wendy Mahbubani, Roland Mollison

Confirmation of the minutes of the previous general meeting

19.10.01 View minutes 9 September 2019

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Teresa

Seconded: Terri

CARRIED

Secretary to publish September minutes.

Business arising from the minutes of the previous general meeting

Financial Assistance Policy –Policy update pending consideration- Deputy Principal has asked for another look at the process.

Review of Coffee shop- made a loss this month, but all other business units did as well.

Bring final policy draft to P&C at November meeting

Correspondence received since the previous general meeting, inward and outward

A register of correspondence is provided here

Business arising from the correspondence

19.10.02 None

Motion: “That the Correspondence be accepted as a true record.” The Gap State High School Parents’ and Citizens’ Association

19.10.03

Moved: Terri

Seconded: Greg

CARRIED

A Vice President’s place may be filled, is there anyone interested?

Andy Davies has expressed interest via email, but is not in attendance

Motion: That Andy Davies be nominated as VP for the

TGSHS

Moved Terri Andrew Seconded Carried P&C Executive Meeting summary Items discussed:

• Year 7 gathering
• Refund scheme
• Uniform shop hours
• Filling of executive roles
• Vending machines
• Xero Accounting package, as it will integrate

with Square more easily. Conversion to Xero from current package will also need to happen for record retention, but this will not be expensive Currently we use Reckon at a cost of $650/year, Xero is a comparable package.

• Looking for a second-hand coffee machine
• Neighbourhood watch is looking for someone to

join them representing the school/P&C on the committee (Dot has expressed interest in the past.)

None

Treasurer’s Report - Greg Walters

19.10.04 View October report here

Motion: “That the Treasurer’s Report be accepted.”

Moved: Greg

Seconded: Andrew

CARRIED

President’s Report

19.10.05

• It was a quiet end to September with

holidays

• Executive are planning the end of year and

into next year

• Reviews of the uniform and tuckshop are

underway

• Square will be going into tuckshop
• Thanks to David and Trish for all the time

they have given to the school this year

• Uniform shop is beginning to implement

some of the recommended changes

• Tuckshop refurbishment will happen

Christmas 202, at this stage but some of the noted problems like the lino are becoming OHS issues,

• On another note the Administration building

is overflowing- as a P&C we may need to be proactive about talking to politicians on behalf of our school.

• The year 7 meet and greet that was

mentioned earlier will be a way to get new parents engaged and connected to each other. Was thinking 7 February but that is swimming carnival, so 31 January. To be advertised on FB and in packs as well as at introductory evenings this year. An adult only event.

• Provide grazing platters and drinks, tickets

$15/head Move that the year 7 meet and greet evening be 31 January 2020 Moved Terri Seconded Andrew Carried

Principal’s Report - Anne McLauchlan

As tabled

Subcommittee Report –PEG

No meeting

Subcommittee Report –POPARTS

No meeting .

Subcommittee Report – SHAPE

No report Business Unit Reports 19.10.06 Business Reports That the Business Unit reports be accepted as submitted Moved Terri Seconded Teresa Carried Activities 4 Activities 19.10.07 That the A4A working group be renamed as a subcommittee as they are now making money and making decisions about where the money should be spent.

Moved David Seconded Greg Carried Nerf wars to be conducted next Wednesday after school.

Uniform Working Group (UWG) 19.10.08 No report Move disband the Uniform working group as they have fulfilled their objective.

Moved David Seconded Greg Carried Facilities & Grounds Working Group (FGWG) 19.10.09 Having trouble getting in contact with school staff to build the scooter and skateboard racks.

That the reports of the working groups be accepted.

Moved Teresa Seconded Terri Carried

General Business

19.10.10 19.10.11 Container Refund Service: talking to return it, Martin meeting with Judy Ives and Return it this week.

Move that the following Staff awards Laura Kidd and Sue Eldridge for exceptional service to TGSHS be made at the upcoming speech night.

Moved David Seconded Trish Carried Event dates for opening of the Art Gallery in term 1 2020, 21 February by Kate Jones 12-1 pm.

Naming the space the “Tula Art Gallery” after the original homestead that was on the land when it was gifted to the state government as a school. Other names included Tony Albert who is an upcoming artist who is a former student, who is reconnecting with the staff.

More 60year celebrations to come next year.

Meeting closed at 9:13pm

NEXT MEETING: 11 November 2019

Signed: David Dunn (Secretary) Date: Signed: Leigh Passfield (President) Date: