General Meeting

General Meeting Minutes 11 March 2019 at 7:00pm TGSHS Library Meeting opened: 7:00pm Attendees: Wendy Mahbubani, Steve Toomy, Scott Spence, Martin Kammann, Karen Hamilton, Penni Davidson, Craig Torlington, Clare Tarlington, Janelle Grace, Jennie-Monique Cope, Tracy Fulwood, Katrina Rimer, Trisha Dunn, David Dunn, Andrew hammonda, Vanessa Hammond, Terri Bainbridge, Rolland Mollison, Tracy Hall, Caroline Peerson, Terri Hawke, Dorothy Young, Leigh Passfield, Greg Walters, Shaane Bevis, Anne McLauchlan, Judy Ives Apologies: none,

Confirmation of the minutes of the previous general meeting

19.03.1 View 11 February 2019 meeting minutes here

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Wendy

Seconded: David

CARRIED

Secretary to publish February minutes.

Business arising from the minutes of the previous general meeting

Financial Assistance Policy – feedback from school received. Policy update pending consideration.

Bring final policy draft to P&C at May meeting.

Correspondence received since the previous general meeting, inward and outward

A register of correspondence is provided here

Business arising from the correspondence

None P&C Executive Meeting summary This month’s meeting covered AGM preparation, School Open Day on 21 March and brief business unit discussions.

None

Treasurer’s Report - Greg Walters

View February report here The Gap State High School Parents’ and Citizens’ Association

19.03.2 Motion: “That the Treasurer’s Report be accepted.”

Moved: Greg Walters

Seconded: David Dunn

CARRIED

President’s Report – Leigh Passfield

19.03.3 Leigh Passfield and Greg Walters have conducted staff reviews.

Review of coffee shop – a $3,100 investment is required if we want to keep the coffee machine. The Executive determined that this decision can be reviewed in another month by the new Executive.

Thank you to those that helped at the open house. It was a successful afternoon with good feedback. The alumni were also active at the event.

A BBQ will be held for the open day on 21 March (4- 7pm) and volunteers are requested.

Motion: “That the President’s Report be accepted.”

Moved: Wendy Mahbubani

Seconded: Terri Bainbridge

CARRIED

Principal’s Report - Anne McLauchlan

View report here Latest school calendar can be viewed here The Principal’s report was noted.

Subcommittee Report – PEG

First meeting on 28 February. A lot of Y7 parents attended. Purpose of the sub-committee get together and share information. Supportive group.

Subcommittee Report – POPARTS

View February minutes here POPARTS have confirmed the date for the Gala Dinner will be Friday 30th August 2019. A working group needs to be established to organise the event.

Debbie McNamara will chair the group but further volunteers are sought. Gayle Walters and Tracy Fulwood expressed an interest.

.

Subcommittee Report – SHAPE

View February minutes here Premier Volleyball League start soon – volunteers welcomed at the Sports Kiosk. Request from school for bookings information.

Business Unit Reports Tuckshop (pending) Uniform Shop (pending) View Coffee Shop Business Report here View Coffee Shop suggestions here Uniform Working Group (UWG) Update 19.03.4 There have been a few modifications to the current uniform – panelling on the girls’ blouses, new dye to deal with fading issues on green items and longer pleats on the skirts/skorts.

2020 new uniform items have been proposed to deal with a few issues with current designs.

The current sports shirt – feedback has been received saying the white fabric has staining issues and the stitching is uncomfortable. The proposed new shirt has been tested by students and the design has been in the Uniform Shop since last year for consultation.

The UV rating was queried.

The current fleece jacket and wool jumper have both received negative feedback and a V Neck Sweatshirt has been proposed as a possible replacement.

Motion: “That we undertake a survey to for the oldtake the old/new styles to a school survey, community to vote on preferred style.”

Moved: Dorothy Young

Seconded: Scott Spence

CARRIED

Activities 4 Activities

View Charter and Hosts Guide here View 2019 Program here Facilities & Grounds Working Group (FGWG) 19.03.5 For approval by the P&C (Refer to attached Placemaking Proposal Summary) View Popup Store proposal here

• Budget of up to $2,000 for the proposal selected

by the students

• Minimal cost for the popup stall – up to $300 for

iceblocks (eg 500 by 60 cents from tuckshop)

• Use of the donated skateboard for a voting raffle
• P&C to establish GoFundMe to crowd source

funding for remaining proposals from parents.

Unable to be moved as it is not permitted under Education Queensland Guidelines.

Motion: “That the P&C approve up to $2,000 to fund a POPUp Placemaking Stall and up to $300 for ice blocks for student led school facility improvements.”

Moved: Andrew Hammonds

Seconded: Dorothy Young

CARRIED

General Business

19.03.6 19.03.7 School Climate Strike (15 March 2019) Discussion regarding the power and balance – children making their decisions themselves not under the direction of adults, children missing school, safety/media issues and this not being a P&C matter.

Motion: “That TGSHS P&C supports students deciding to participate in the school strike 4 climate with the parents’ consent.”

Moved: Andy Stokes

Seconded: Scott Spence

NOT CARRIED

8 abstentions

Motion: “That The Gap SHS Alumni be established as a working group”

Moved: Penni Davidson

Seconded: Shane Bevis

19.03.8

CARRIED

New School Building Update

Motion: “That the P&C approach our local member to ensure this is put on the agenda as a matter of urgency.”

Moved: Penni Davidson

Seconded: Clare Tarlington

CARRIED

Discussion regarding media coverage earlier today.

Soft launch on the P&C website.

Meeting closed at 9:53pm

NEXT MEETING: TBC

Signed: (Secretary) Date: Signed: Leigh Passfield (President) Date: