General Meeting

The Gap State High School Parents’ and Citizens’ Association Minutes of Meeting Monday 12 March 2018 at 7:30pm TGSHS Library Meeting opened: 8:15pm Attendees: Terri Bainbridge, Lynette Brough, Sharon Callaghan, Andrew Davidson, Penni Davidson, Trish Dunn, Jane Grant, Joanne Greenfield, Sue Hobbs, Mandy Hollins, Martin Kammann, Steven Kenway, Flick Kingsley, Wendy Mahbubani, Anne McLauchlan, Debbie McNamara, Roland Mollison, Dean Musco, Karen Musco, David Nichols, Leigh Passfield, Donna Philips, Tammy Rankin, Scott Spence, Jerome Vidale, Mick Walsh, Greg Walters, Apologies: Rebecca Seedell, Craig Tarlington,Tanya van Reijsen

Confirmation of the minutes of the previous general meeting (12 Feb 2018)

18.3.1 View 12 Feb 2018 minutes here

Motion: “That the minutes of the previous general meeting be accepted as a true record.”

Moved: Steve Kenway

Second: Penni Davidson

CARRIED

Wendy Mahbubani to publish 12 Feb 2018 minutes.

18.3.2 Motion: That the agenda be changed to address environmental issue raised by Angus Clark first.”

Moved: Greg Walters

Second: Anne McLauchlan

CARRIED

Angus Clark (Environmental Rep 2018) discussed reducing plastic pollution in school including replacing tuckshop cutlery with BioPak cutlery and removing plastic straws.

Penni Davidson suggested that Angus speak to the tuckshop manager with regard to making a change to the cutlery.

Greg Walters mentioned that as long as the tuckshop makes a profit the P&C can look at the numbers and evaluate cost/benefit of this exercise and asked Angus to send details to the P&C.

Angus Clark to contact Tuckshop Manager.

Angus Clark to send proposal/figures to the P&C for evaluation.

The Gap State High School Parents’ and Citizens’ Association

Business arising from the minutes of the previous general meeting

18.3.3 Motion: “That no business was arising from the previous minutes.”

Moved: Dean Musco

Second: Greg Walters

CARRIED

None

Correspondence received since the previous general meeting, inward and

outward.

18.3.4 Motion: “That correspondence and business arising from the correspondence be carried over to next meeting.”

Moved: Greg Walters

Second: Penni Davidson

CARRIED

Wendy Mahbubani to review correspondence and add to next agenda.

Business arising from the correspondence.

See Motion 18.3.4 above. Wendy Mahbubani to review correspondence and add to next agenda.

P&C Executive Meeting summary.

No meeting occurred. None

Treasurer’s Report - Greg Walters

18.3.5 Motion: “That the Treasurer’s report be received with a year to date profit of $57,000.” View Treasurer’s Report end Jan 2018 here View Treasurer’s Report end Feb 2018 here Note: Equipment register has been submitted.

Moved: Greg Walters

Second: Dean Musco

CARRIED

None

Principal’s Report - Anne McLauchlan

The issue of the continued growth of the school was raised. A parent did not feel well informed and would like to see more full discussion around growth of the physical school environment.

Anne McLauchlan mentioned that the new growth roles are now looking after the whole student to counter any fallout of student and staff related to that growth. Anne also stated that the pace of these changes does move quite quickly and acknowledged that communications can’t always be timely. Anne suggested a further

The Gap State High School Parents’ and Citizens’ Association 18.3.6 18.3.7 conversation with the parent to discuss her concerns.

Anne McLauchlan advised she will bring everything to the P&C and through the school newsletter and is happy to meet with parents of the P&C to show plans etc.

Building meetings/P&C involvement was discussed. A number of members expressed concerns about the building work. Anne McLauchlan advised that she has invited people in the past and is open to any interest.

Anne invited any interested parties to attend the building meeting.

Some members expressed a need for the P&C to access more information to the development plans. It was advised that Payne Road SS paid for their plans and approached the government with their own solution.

Motion: “That a working group for infrastructure be established and interested members should email Mick by Tuesday 13 March.”

Moved: Penni Davidson

Seconded: Sue Hobbs

CARRIED

Motion: “That the Principal’s report be received.” View Principal’s Report here View Investing in Schools 2018; Funds Breakdown here View 2017 Antipodean India Trip Feedback here

Moved: Anne McLauchlan

Second: Andy Davidson

CARRIED

Interested members to send email to Mick Walsh by 13 March.

Subcommittee Report - POPARTS

18.3.8 View 2017 POPARTS Annual Report here View 2018 POPARTS Operational Plan (Activities we are going to run for the year) here View 2018 POPARTS Investment Plan (Where we are going to spend our money for the year) here View 2018 Budget here It was advised 2016-2021 P&C Strategic Directions Plan is out of date.

View Strategic Directions 2016-2021 here

Motion: “That the POPARTS subcommittee report be received and that the POPARTS annual report, operational plan and investment plan be approved.”

Moved: Debbie McNamara

Second: Greg Walters

CARRIED

P&C to timetable a review.

The Gap State High School Parents’ and Citizens’ Association

Subcommittee Report - SHAPE

18.3.9 It was advised that SHAPE are still waiting on the school to order items that have been approved by SHAPE.

Uniform items to be considered have been detailed in the report.

Volleyball pitching machine is the largest item SHAPE are fundraising for this year.

View Budget and Current Financial Position here View AGM Minutes here View January General Meeting minutes here View Calendar here

Motion: “That the SHAPE subcommittee report be received.”

Moved: Trish Dunn

Second: Dean Musco

CARRIED

Anne McLauchlan to follow up with administration.

UWG to consider.

General Business

18.3.10 Uniform Working Group (UWG) All key people have been appointed except the P&C executive position. Mick Walsh volunteered to sit on this working group. First meeting will be set. Working group will meet and come back to the P&C at the next meeting.

Motion: “That Mick Walsh be appointed to represent the P&C on the UWG.”

Moved: Greg Walters

Second: Penni Davidson

CARRIED

Uniform background documentation: View Uniform Change Procedure here View Existing Uniform Policy here View UWG Terms of Reference here UWG to set a meeting date and meet before next P&C meeting.

Parent Engagement Group (PEG) PEG advised that they have had an Inclusive Education Working Party meeting with Anne McLauchlan and that PEG is now up and running as a group and that PEG does not need a working party under the P&C anymore.

Thanks were given to the P&C for supporting PEG.

Contact details were requested from Tammie for PEG and are as follows: Terri Bainbridge, Group Co-ordinator None

The Gap State High School Parents’ and Citizens’ Association 18.3.11 Email: PEG@thegapshs.eq.edu.au or call PEG information hotline on 3311 1600 (Tammie Rankin - PEG Member)

Motion: “That PEG is no longer a working group associated with the P&C.”

Moved: Karen Musco

Second: Tammy Rankin

CARRIED

Activities 4 Activites (A4A) A report will be tabled for the next meeting.

Steve Kenway to prepare A4A report.

18.3.12 Sarah (Flick) Kinsley gave an update on the type of activities in the Chaplain’s office including IQ tests, puzzles and kids dropping in/out from all year levels to remove themselves from friendship groups if they’re having a difficult time.

The pool table will come back ready for a term 3 pool competition for Year 12 with term 4 reverting to a safe zone for all again.

Flick has a number of ideas for this year’s carol’s event.

Penni Davidson agreed she will speak to Flick about this. A grant application was mentioned and Penni has some information she can pass on.

Flick advised she has a SSWAG plan which she would like approved by the P&C.

Motion “That Mick Walsh sign off after the executive have read and the majority have approved Flick’s plan.”

Moved: Penni Davidson

Second: Greg Walters

CARRIED

Penni Davidson and Flick Kingsley to exchange information.

Flick Kingsley to send plan to Mick Walsh.

Executive to review Flick Kingsley’s plan.

Mick Walsh to sign off if majority of executive committee approve of Flick’s plan.

Registration of new members None None Other business Shape clarified that the outstanding equipment is listed on the current financial position, as committed expenses which was approved by the P&C at last meeting for 2017.

None An enquiry regarding the government textbook and resource allowance and disclosure of this allowance through the student resource scheme was raised. A Anne McLauchlan to

The Gap State High School Parents’ and Citizens’ Association request for documentation and the school website to disclose that payment is being received on parents’ behalf was made.

Anne McLauchlan advised that the student resource scheme gets tabled through the P&C every year detailing a breakdown of the expenses. Anne advised that Judy Ives can be contacted directly to request a copy of the detailed list.

follow up on documentation/website disclosure.

Meeting closed at 9:55pm

NEXT MEETING: 14 May, 7:30pm. Venue: upstairs administration building